Clinical Inventory Analysts

Clinical Inventory Analysts VieMed

Essential Duties and Responsibilities:

Maintain and update the Bonafide serialized equipment order dashboard, ensuring real-time accuracy. Compare dashboard data with Tableau reports (e.g., "Accessible Inventory by RT") to identify genuine equipment needs and discrepancies. Proactively contact Respiratory Therapists (RTs) with pending Bonafide orders who maintain excess serialized inventory, facilitating redistribution. Receive and process returned serialized equipment still attached to patients in Bonafide. Research serial numbers, verify status/ownership, coordinate RT transfers to REC, and ensure proper removal from patient records. Identify high-demand areas for serialized equipment, locate excess inventory, coordinate shipments between staff/RTs/drivers, and track/record shipping details (including creating FedEx labels and scheduling pickups). Assist team members in locating serialized equipment in the field for redistribution to other staff, home offices, or high-need areas. Track and report field equipment issues to upper management (daily monitoring, with potential weekly summary emails). Attend daily morning inventory team meetings and weekly meetings with inventory team and clinical directors. Respond to Teams chats and inquiries from clinical managers, RTs, and drivers; post updates on clinical inventory channels for equipment finds and follow-ups. Process inventory ticketing system assignments, including label creation, pickup scheduling, and ticket resolution. Participate in new hire training meetings and support RT training program improvements related to inventory processes. Maintain active Respiratory Therapist licensure in required states and completion of continuing education units (CEUs) and compliance with state requirements. Adhere to company dress code, maintain a professional appearance, and represent the organization positively. Complete annual education/in-service requirements and stay current in respiratory therapy and inventory management practices. Maintain strict patient confidentiality in accordance with HIPAA and company policies. Exhibit effective written and verbal communication skills; build strong working relationships across clinical, inventory, and management teams.

Qualifications:

Minimum Qualifications:

Valid RT Certification (Respiratory Therapist license). 2 years of RT field experience preferred. Knowledge and understanding of medical respiratory equipment and the tools utilized to repair such equipment. Proficient in Bonafide, Office 365 and Smartsheet applications. Ability to establish and maintain effective working relationships with employees at all levels. Strong verbal and written communication skills; able to communicate effectively with employees at all levels.

Preferred Knowledge, Skills and Abilities:

Bonafide / ERP system experience. Previous experience in equipment quality control, refurbishment, or inventory processes in a healthcare or HME (Home Medical Equipment) setting. Strong attention to detail with excellent organizational skills. Ability to work independently while collaborating across departments. Demonstrated excellent inventory management skills previously in the field. Ability to be fair but firm with RTs on inventory matters that require compromise.

Physical Demands:

Sitting, standing, and walking at desk in an office environment. Operation of office machinery and computers. Occasionally lift and/or move items up to 50 pounds. Visual abilities required include reading, distance vision, and peripheral vision.