Office Operations Analyst

QED Systems, LLC, is currently recruiting an Office Operations Analyst (Administrator) to join our team at Aberdeen Proving Ground, MD.

Duties:

Provide direct administrative support to government leadership, including complex calendar management, meeting scheduling, and coordination across multiple stakeholders. Analyze administrative and operational processes to identify inefficiencies and recommend improvements aligned with mission objectives. Collect, validate, and maintain data sets to support operational reporting, metrics tracking, and leadership decision-making. Develop and maintain trackers, dashboards, and reporting tools to monitor program performance and workflow status. Assist in documenting and standardizing office procedures, SOPs, and internal guidance. Serve as a liaison between internal offices, external partners, and contractor personnel to ensure alignment and communication. Assist with the preparation of briefings, taskers, and deliverables for senior leadership review. Conduct research and compile findings on operational, policy, or program-related topics to support leadership inquiries. Assist in budget planning, execution, and tracking, including monitoring expenditures and reconciling financial data. Support procurement and acquisition-related activities, including requisition tracking and coordination with contracting personnel. Maintain budget trackers and provide status updates, identifying variances and potential risks. Support special projects and initiatives by coordinating schedules, milestones, and deliverables across government and contractor teams. Track project progress and provide regular status updates to leadership, highlighting risks, issues, and dependencies. Prepare, review, and format correspondence, briefings, reports, and official documentation in accordance with DoD standards. Coordinate travel arrangements and process travel documentation (e.g., authorizations and vouchers) in compliance with government policies. Manage incoming and outgoing communications, ensuring timely routing, tracking, and response. Maintain organized records, files, and correspondence in accordance with federal records management requirements. Coordinate meeting logistics, including conference room scheduling, secure access, agenda preparation, and capturing/distributing meeting minutes and action items. Handle sensitive and/or classified information with discretion and in accordance with security protocols (as applicable).

Required Skills & Experience:

Detail-oriented with excellent technical, verbal, and written communication skills. Experience with common office equipment, e.g., copiers, projectors, and printers. Demonstrated proficiency in Microsoft Office Suite, including advanced use of Teams for collaboration and Outlook for communication and scheduling. Ability to complete tasks with minimal instruction and supervision.

Required Clearance:

ACTIVE CLEARANCE LEVEL REQUIRED

Secret Qualifications:

Associates degree or 2-year Technical School and at least four (4) years of related experience required. Fifteen (15) years' experience or experience as Military rank of E4 or higher may substitute for education requirement.

Travel:

Travel is not expected for this position.

Work Environment:

This position will be co-located with the customer and other contractors in Government office spaces.

Physical Demands:

Physical demands of this position include ability to: Be independently mobile. Communicate effectively with co-workers and customers. Withstand prolonged periods of sitting at a desk and computer use. Climb stairs, ramps, ladders, and work stands. Wear proper Personal Protective Equipment (PPE) such as glasses/goggles (eyes), ear plugs/muffs (hearing), hard hats, and breathing respirators/masks. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.

Position Type/Expected Hours of Work:

This is a full‐time position, Monday through Friday. Flexibility around core hours. Travel may occur outside of normal core hours.

Additional Information:

Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Assigned tasks may vary, with or without prior notice, to effectively meet client requirements.

Total Compensation:

QED offers a competitive compensation package for full-time employees. Our total compensation package is value-based and negotiable depending upon the candidate's specific skills and applicable relevant experience.

Benefits include:

Paid Time Off (PTO) 11 Paid Holidays 401(k)

Matching Medical, Dental & Vision Benefits Life Insurance, AD&D, and Short-Term & Long-Term Disability Professional Growth Opportunities Additional Benefits Estimated Salary Range :

$55,000.00 - $75,000.00, annually. This is not a guarantee of compensation or salary. This represents the typical range for fully qualified candidates for this position based on experience, geographic location, and other factors. The final offer amount may vary. QED Systems, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. QED Systems, LLC is an Equal Employment Opportunity and Affirmative Action Employer - Minority/Disabled/Veteran/Female