Senior Staff Operations Officer

Senior Staff Operations Officer SHINE Systems -

Reston, VA, United States Tagged:

TS/SCI w/CI Poly SHINE Systems is seeking a Senior Staff Operations Officer to provide high-level executive support to senior leadership for our customer. This role is critical to ensuring efficient daily operations, executive coordination, and administrative support in a fast-paced, mission-driven environment. The ideal candidate will have extensive experience supporting senior leaders, managing competing priorities, and operating effectively within high-tempo government environments. Responsibilities

• Manage executive calendars, schedules, and appointments to ensure efficient time management and prioritization
• Provide full support for Staff Meetings, Town Halls, and recurring leadership engagements, including conference room setup, presentation management, note-taking, tracking action items, and post-meeting closeout
• Draft, edit, and review executive-level correspondence, guidance documents, and summaries
• Process travel orders and associated documentation in accordance with government requirements
• Develop, maintain, and update office-level Standard Operating Procedures (SOPs)
• Coordinate meetings, conference room logistics, and special events
• Maintain organized and accurate records, files, and documentation
• Prepare executive-level briefings, reports, and summaries as needed
• Assist in developing visual materials, including charts, graphics, and presentations
• Manage and track taskings using DARTs, including ingesting, cataloging, distributing, monitoring progress, providing status updates, and ensuring timely closeout of both DARTs and non-DARTs actions as required by the

COR/TPOC

Required Qualifications

• Minimum 10 years of experience in a senior executive assistant or executive support role, preferably within the Department of Defense (DoD) or Intelligence Community
• Experience using DARTs for tasking management, including tracking and coordinating deliverables across stakeholders
• Demonstrated ability to perform effectively in fast-paced, high operational tempo environments
• Bachelor's degree (Business Administration or related field Required) Preferred Qualifications and Skills
• Experience supporting the Department of Defense (DoD) or Intelligence Community
• Strong written and verbal communication skills
• Ability to work independently and manage priorities with minimal supervision Required Security Clearance
• Top Secret/SCI with CI Poly Education
• Bachelor's degree (Business Administration or related field Required) Location
• Reston, VA 20191 Compensation 0.

00

Posted:

Monday, April 20, 2026 Job # 1484