Administrative Coordinator, Plant Operation

Job Description Summary The Administrative & Site Operations Coordinator is responsible for providing comprehensive administrative, event coordination, and office management support for the Phoenix site. This role proactively drives site engagement, ensures smooth office operations, and supports leadership through effective coordination, communication, and execution of multiple priorities in a fast‑paced environment. Job Description Key Responsibilities Event Coordination & Site Engagement Assist in planning, organizing, and executing site events and employee engagement activities. Actively participate in and support the site events committee. Proactively coordinate and drive site-wide engagement and internal communications to support a cohesive and informed workforce. Administrative & Office Management Support Provide overall office management and administrative support for the Phoenix site. Schedule meetings and maintain accurate records, calendars, and documentation. Coordinate a heavy meeting schedule, including executive calendars and site leadership meetings. Plan, schedule, and arrange business meetings, including logistics and room coordination. Serve as a point of contact for internal administrative communications, directing inquiries to appropriate managers as needed. New Hire & Team Support Assist in scheduling and coordinating new hire orientation sessions and onboarding activities. Maintain organization charts, distribution lists, and team communication tools. Schedule, coordinate, and support team meetings, operating reviews, all-hands meetings, and other site forums as needed. Documentation, Reporting & Communication Prepare presentations, reports, spreadsheets, meeting minutes, and other business materials. Maintain accurate files, documentation, and data records through general administrative tasks such as filing, document preparation, and data entry. Provide discrete and confidential coordination and handling of sensitive company information. Office Organization & 5S Maintain 5S standards in office and administrative areas to ensure cleanliness, organization, and efficiency. Monitor office inventory and proactively replenish office supplies as needed. Special Projects & Leadership Support Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager. Anticipate administrative and operational needs, accomplishing responsibilities with minimal direction or supervision. Manage multiple projects and competing priorities, initiating follow‑up to ensure timely completion of commitments.

Qualifications / Requirements

Bachelor's Degree from an accredited college or university OR High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role. Desired Characteristics Strong ability to prioritize, anticipate needs, and work proactively. Demonstrated ability to maintain confidentiality of highly sensitive and confidential information. Ability to handle ambiguity, shifting priorities, and stressful situations effectively. Knowledge of GEHC policies and procedures (preferred). Proven ability to balance workload and meet short deadlines in a fast‑paced environment. Strong proficiency in Microsoft Office applications (PowerPoint, Word, Excel) and web‑based tools. Excellent oral and written communication skills. Strong interpersonal skills with the ability to interact effectively across all organizational levels. Demonstrated organizational, coordination, and leadership capabilities. #GEHC #EveryRoleIsVital #LI-NS2 We will not sponsor individuals for employment visas, now or in the future, for this job opening. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.

Relocation Assistance Provided:

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