Director of Event Productions

Director of Event Productions at AVT Productions Director of Event Productions at AVT Productions in Campbell, California Posted in 6 days ago.

Type:

full-time

Job Description:

POSITION DESCRIPTION

Director of Productions

LOCATION

Santa Clara, CA

JOB GRADE

Exempt

REPORTS TO

Director of Operations

AVT CORE VALUES

We are Team Players | Go Above and Beyond | Do the Right Thing | Get Things Done

GENERAL SUMMARY/ PURPOSE OF POSITION

The Director of Productions is accountable for leading the Production Department and owning all aspects of event delivery; from pre-production planning & creative design through post-event review. This role ensures AVT Productions consistently delivers a high-touch, white-glove experience for executive-level clients, while maintaining operational excellence across the production team, equipment assets, and vendor relationships.

ESSENTIAL JOB FUNCTIONS

As a representative of AVT Productions Management, provide highest level of professionalism and customer service and integrity when dealing with Customers, Vendors, and AVT Productions Team Members. Pre-Production Management Coordination with sales and account management in the assignment and handoff of clients. Technical requirements of events from creation to execution. Needs analysis and suggested solutions to support the client's goal Assuring that content is client approved/certified/compliant with client policies. Arrangement for the creation and development of set and lighting designs. Creation of a comprehensive equipment list in the order entry software. Obtaining client signoff on the scope, timetable and cost prior to event. Drives overall creative design to match client brand as appropriate

Event Management:

Coordination of the logistics for the event including but not limited to staffing, equipment, vendors, lodging, transportation, incidentals, etc. Room configuration, load in, setup, tear down and preparation for transport back of equipment. Monitoring and exemplifying proper safety procedures. Meeting and greeting clients at the event. The liaison between the client and the production crew on events to ensure effective communication and coordination. Manage equipment inventory, subrentals, and pickup and delivery schedule

Post-Production Management:

Collaboration with account management to follow up with internal and external staff to review the positives and negatives that unfolded throughout the event. Exploring and proactively executing future solutions to any problems that may have occurred. Review and finalize post-event budgets. Ensure all event charges are properly documented and approved prior to handoff to Account Management.

INVENTORY & ASSET MANAGEMENT

The Director of Productions holds full ownership of AVT Productions' equipment assets. This responsibility spans strategic planning, procurement, and day-to-day inventory control. Equipment Planning & Purchasing Lead annual and long-range equipment planning aligned with production goals and revenue projections. Stay current on emerging A/V technologies, equipment trends, and product lifecycles; advise on acquisition and retirement decisions. Manage the equipment procurement process

• sourcing, vendor negotiation, purchase approval, and delivery coordination.

Evaluate equipment performance and utilization data to inform future purchasing decisions. Ensure capital expenditure requests for equipment are well-supported and submitted through the appropriate approval process. Physical Inventory Management Responsible for administering AVT's physical inventory counting process, including scheduling and executing regular cycle counts and annual full inventory counts. Maintain accurate equipment records in the inventory management system, ensuring counts reconcile to system records. Investigate and resolve inventory discrepancies; document root causes and implement corrective actions. Ensure all equipment is properly labeled, tracked, and stored according to established procedures. Coordinate inventory activities with the Warehouse team to minimize operational disruption. Report inventory status, variances, and asset condition to the Director of Operations.

PRODUCTION & WAREHOUSE DEPARTMENT MANAGEMENT

Develop, implement, and enforce policies and procedures built around best practices and safety for event production. Responsible for hiring, supervising, scheduling, training, evaluating, and disciplinary actions for Technical Producers and technical staff. Partner with HR on the maintenance of job descriptions and recruitment for production staff. Document and retain evaluations including interview, needs analysis, training, coaching & counseling, disciplinary actions, and terminations. Manage external labor sourcing

• including freelancers, union labor, and third-party vendors
• optimizing for cost, skill level, flexibility, and availability.

Review and approve external production charges prior to vendor payment. Timely sign-off on invoiced event charges before handoff to Account Management. Strategically manage the department's profitability through disciplined oversight of payroll and operating expenses.

SUPERVISORY RESPONSIBILITIES

Supervise and direct all internal and external staff during event productions. Confirm production staff requirements for every show that is produced. Maintain records of accountability and performance for production staff as needed or requested by operations management, including addressing any disciplinary issues that arose on event.

KEY COMPETENCIES

Time Management

• consistently delivers on commitments on time without sacrificing quality Leadership & Accountability
• sets a clear direction, empowers the team, and owns outcomes; good and bad. Business Acumen
• makes decision that reflect sound financial judgement and strategic awareness Emotional Intelligence
• navigates interpersonal dynamics with self-awareness and empathy Team Training & Development
• invests in growing the skills and careers of direct reports A/V & Event Design Leadership
• leads the team with deep technical expertise and a visionary approach to event experiences Vendor Management
• builds and manages vendor relationships that deliver quality, reliability, and cost efficiency.

IDEAL QUALIFICATIONS

Bachelors degree preferred with10+ years prior work experience. 10 years of experience in a management role within the event staging and production space. 7 to 10 years working knowledge of audio-visual equipment with a proficiency in lighting, sound, video recording and data projection. Demonstrated experience owning inventory management, equipment procurement, or asset planning functions

OTHER SKILLS

Strong written/verbal communication and public contact Effective teamwork, leadership, motivational, and problem solving Managing multiple priorities and project management Detail oriented with the ability to work independently and proactively. Business software proficient especially with MS Office Suite, CRM & inventory databases

ADDITIONAL REQUIREMENTS

Flexibility to meet occasional early morning, late evening and weekend commitments Ability to travel overnight and or out of town as required Consent to and ability to pass a criminal background check and drug test Possession of a valid driver's license with a clear driving record