Executive Operations Coordinator

Executive Support and Events Logistics Supporting the Office of the

CEO CORE RESPONSIBILITIES

Event Operations & Execution Support Support operational execution of major executive and corporate events, including: Empowering Beyond Golf and Partner Connect VIP receptions and client experiences Coordinate event logistics and onsite execution support Assist with venue coordination and vendor management Support catering, F&B coordination, and hospitality logistics Coordinate event materials, supplies, and shipment logistics Serve as an onsite operational support resource during events Workshop & Office Event Coordination (at El Segundo Office) Coordinate workshops and executive sessions hosted at the office Reserve and prepare meeting spaces and hospitality requirements Coordinate catering, supplies, and attendee logistics Support setup, breakdown, and execution of office-hosted events Ensure smooth operational delivery and professional guest experience SoFi Suite & Hosted Client Experiences Coordinate logistics for SoFi Suite events and hosted engagements Support guest management and hospitality coordination Manage invitations, confirmations, and onsite coordination Coordinate food, beverage, and entertainment logistics Executive Logistics & Hospitality Support Transportation and logistics including pickups/drop-offs at airport, meetings, etc.

for:

Avasant's CEO Avasant Senior Executives Executive guests Support restaurant reservations and hospitality arrangements Assist with personal errands and coordination tasks as needed Coordinate pickups, deliveries, and operational errands related to executive activities

IDEAL CANDIDATE PROFILE

Key Characteristics Highly organized and detail-oriented Strong hospitality and executive presence Ability to operate in high-pressure and fast-paced environments Strong discretion and professionalism Excellent communication and coordination skills Flexible and responsive outside traditional working hours when required Ability to support early morning, evening, or weekend events when required Comfortable handling both operational logistics and executive-facing responsibilities Preferred Experience Executive support or executive operations experience Event coordination or hospitality experience Vendor management and logistics coordination Experience supporting C-level executives preferred Experience coordinating VIP guests and executive travel/logistics is a plus