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Business Operations Manager
Job
Robert Half
Palo Alto, CA (In Person)
Full-Time
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Job Description
We are looking for a Business Operations Manager to support financial and administrative operations for a department in Palo Alto, California. This is a Contract position focused on strengthening budget oversight, coordinating operational processes, and helping leaders make informed business decisions. The role combines finance, vendor coordination, staffing support, and project administration in a fast-paced environment. The ideal candidate brings strong judgment, organization, and the ability to manage multiple priorities while maintaining accuracy and compliance.
Responsibilities:
- Lead department budgeting activities, review financial reports for accuracy, investigate variances, and recommend corrections or funding adjustments when needed.
- Prepare recurring and ad hoc performance reports that highlight spending trends, budget risks, cost-control opportunities, and areas of underspend.
- Support workforce administration by tracking staffing levels, assisting with recruitment coordination, and advising leadership on applicable policies and procedures.
- Oversee vendor-related activities, including invoice review, payment coordination, and follow-up to resolve billing issues.
- Manage departmental supplies and inventory, coordinate equipment distribution, and assist with periodic reviews of technology and operational assets.
- Organize department projects by maintaining timelines, arranging meetings, monitoring progress, and ensuring documentation is complete throughout each phase.
- Partner with managers to align operational resources with business needs and promote efficient use of department funds and materials.
- Handle additional administrative and operational assignments as required to support departmental goals.