Administrative / Operations Coordinator

ProspectaMarketing is a results-driven digital marketing agency specializing in helping dental practices across the United States and Canada grow through data-driven SEO, PPC, and patient acquisition strategies. We focus on delivering measurable ROI and high-quality lead generation for our clients in the healthcare industry. We are seeking a highly organized and proactive Administrative / Operations Coordinator to support daily business operations, internal coordination, and client service processes. Key Responsibilities Coordinate daily administrative and operational activities across departments Support account managers and marketing teams with scheduling and task management Maintain and organize internal documentation, reports, and client records Assist with onboarding of new clients and internal workflow setup Track project progress and ensure deadlines are met across teams Communicate with internal staff and external partners as needed Help improve operational efficiency and streamline internal processes Manage basic data entry and CRM updates Support billing, invoicing, and administrative reporting tasks Requirements 1-3 years of experience in administration, operations, or coordination roles Strong organizational and multitasking skills Excellent written and verbal communication skills Proficiency in Microsoft Office and/or Google Workspace Ability to manage multiple priorities in a fast-paced environment Detail-oriented with strong problem-solving abilities Comfortable working with digital tools and CRM systems Preferred Qualifications Experience in marketing, agency, or SaaS environment Familiarity with project management tools (Asana, Trello, Monday.com, etc.) Understanding of basic digital marketing concepts (SEO, PPC) Previous experience in client-facing coordination roles What We Offer Opportunity to work with a fast-growing digital marketing agency Exposure to healthcare and dental marketing industry Collaborative and performance-driven team environment Career growth opportunities in operations or account management Flexible work environment (remote/hybrid options depending on role)

Pay:

$21.80 - $24.70 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Professional development assistance Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person