Foundation Operations Manager

Salary:

$22.00 - $26.00

Hourly Location:

Panama City Main Campus Job Type:

Part-Time Job Number:

202500130

Division:

Foundation Department:

Foundation FLSA:

Non-Exempt Description This is a Part-time position with the potential to expand into a full-time role based on performance and the operational needs of the Foundation. Monday-Thursday 8:30 am-1 pm with some Fridays, depending on meetings. The Foundation Operations Manager serves as the central hub of the Gulf Coast State College Foundation's daily operations. As the first point of contact for students, visitors, and donors, this position ensures a welcoming and professional environment while providing essential administrative, fundraising, financial, and database support. The Operations Manager facilitates daily logistics, including board meetings and communications through the OnBoard platform, supports fundraising and scholarship programs, and maintains accurate donor and constituent records within Blackbaud, the Foundation's CRM. This role is vital in connecting people, processes, and systems, ensuring smooth operations and reinforcing the Foundation's mission to advance student success through philanthropy. Examples of Duties Serve as the front-facing representative of the Foundation, welcoming visitors, assisting students, and responding to donor inquiries in a professional and timely manner. Oversee daily office operations, including phones, scheduling meetings and video conferences, coordinating board and committee meetings, managing reminders and RSVPs, and routing communications and materials through the OnBoard platform. Provide administrative support for Foundation Board and committee meetings, including preparing agendas, distributing notices, coordinating logistics, recording minutes, and maintaining accurate records within OnBoard. Assist in the planning and execution of Foundation events and fundraising activities. Maintain confidentiality of donor, student, and institutional information. Manage daily gift entry and cash deposit processes, ensuring accuracy, timeliness, and proper documentation. Oversee office credit card activity, including reconciliation and reporting per board policy. Support accounts receivable and accounts payable functions, ensuring transactions are processed accurately and in compliance with established procedures. Coordinate donor acknowledgment processes, including preparation and distribution of letters, receipts, and reports, ensuring sound stewardship practices. Partner with the Director of Finance to support annual audit preparation, maintaining organized financial records and ensuring required documentation is complete and audit-ready. Maintain professionalism and accuracy in all donor and financial interactions, reinforcing strong stewardship and financial integrity. Manage the Foundation's donor and constituent database, ensuring records are accurate, complete, and current across donor, alumni, and scholarship systems, and maintaining data integrity across platforms (e.g., Blackbaud Raiser's Edge, Financial Edge, AcademicWorks, OnBoard). Generate queries, reports, and mailing lists to support fundraising, stewardship, and communications efforts. Utilize Microsoft Office and related tools to produce mail merges, reports, and presentations as needed. Participate in Foundation committees, events, and projects as needed. Perform additional duties as assigned. Qualifications High School diploma or GED required; Associate or Bachelor's degree preferred. Proficiency in Microsoft Office and experience with CRM platforms such as Blackbaud, OnBoard, Salesforce, or similar systems. Ability to travel locally and regionally on Foundation business; valid driver's license required. Supplemental Information

WORK ENVIRONMENT

The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. The noise level in the environment is moderate.

PHYSICAL DEMANDS

The physical demands described herein are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this role, the employee is regularly required to sit, stand, talk, and hear. The employee frequently uses hands to handle or feel objects and is regularly required to walk and reach with hands and arms. The position may require lifting and/or moving up to forty (40) pounds, as well as occasional climbing, balancing, stooping, kneeling, crouching, and crawling. Vision requirements include close vision, distance vision, and the ability to adjust focus and distinguish colors. Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status.