Business Manager

Business Manager SailFuture - 3.8 Saint Petersburg, FL Job Details $65,000 a year 23 hours ago Benefits Paid holidays Paid time off 401(k) 6% Match 401(k) matching Qualifications Optimizing workflow processes Asset management Tax law compliance support Overseeing educational financial management Employee onboarding Document compliance management Communication with suppliers Google Workspace Confidential information handling Fire safety Overseeing educational regulatory compliance Accounts receivable management Account maintenance Financial reporting Operational management Operations coordination Student record keeping Client file management Facilities maintenance regulatory compliance Mid-level Maintenance schedule management Accurate transaction records management 3 years Invoice payment processing Employee data management Managing budgets in a finance role Expense reports Financial records management Continuous improvement Financial records review Full Job Description Business Manager About SailFuture SailFuture is a purposefully disruptive nonprofit serving youth impacted by foster care, economic instability, and systemic inequity through residential care, private education, workforce development, and international sailing expeditions. Our model blends high accountability, real-world learning, and relationship-driven support to create durable life outcomes for young people. We operate with urgency, professionalism, and a strong commitment to operational excellence. The Business Manager plays a critical role in ensuring organizational systems, compliance, financial administration, and student support operations function efficiently and effectively. Position Overview The Business Manager is responsible for overseeing and coordinating key administrative, financial, compliance, and operational systems across SailFuture's education and youth development programs. This role requires exceptional organization, attention to detail, discretion, and the ability to manage multiple systems simultaneously in a fast-paced environment. The Business Manager serves as a central administrative leader supporting finance, HR, compliance, student services, and organizational operations. The ideal candidate is highly dependable, systems-oriented, proactive, and capable of maintaining high standards in a mission-driven environment serving vulnerable youth. Core Responsibilities Financial & Administrative Operations Manage accounts receivable and accounts payable processes Process and reconcile organizational expense reporting, including Ramp expenses Support budgeting, invoice tracking, and financial documentation Coordinate vendor communication and payment processing Maintain organized financial and administrative records Assist with audits, reporting requirements, and financial compliance documentation Human Resources & Personnel Administration Coordinate and track employee background screenings Maintain staff personnel files and employment documentation Support onboarding and offboarding processes Ensure compliance with licensing and personnel documentation requirements Track credentialing, certifications, trainings, and renewals Student & Program Administration Manage SUFS enrollments, withdrawals, invoicing, reconciliation, and audit preparation Oversee Free and Reduced Lunch administrative processes and documentation Administer WIOA-related documentation, reporting, and compliance requirements Maintain student/client files in accordance with organizational and regulatory standards Assist with state, educational, and programmatic reporting requirements Compliance & Operational Oversight Coordinate fire inspections, health inspections, and related compliance follow-up Maintain business tax licenses and organizational compliance records Manage asset maintenance schedules and operational logs Track facility and operational compliance deadlines Maintain organized documentation for audits, licensing reviews, and inspections Organizational Support Support leadership with administrative projects and operational initiatives Assist with internal systems development and process improvement Coordinate communication across departments to ensure operational continuity Maintain confidentiality regarding student, staff, and organizational information Perform additional administrative and operational duties as assigned Qualifications Strong organizational and administrative skills Experience with bookkeeping, financial administration, or office management preferred Ability to manage multiple priorities with accuracy and professionalism Strong written and verbal communication skills High attention to detail and follow-through Proficiency in Google Workspace, Microsoft Office, and administrative systems Experience working in education, nonprofit, youth-serving, or compliance-heavy environments preferred Ability to handle confidential information with discretion 3-5 years experience Ideal Candidate The ideal candidate is systems-minded, dependable, calm under pressure, and highly organized. They thrive in mission-driven environments, understand the importance of compliance and operational structure, and can effectively support a fast-moving organization serving youth with significant adversity. Compensation & Schedule $65,000 annual salary PTO Package 7 Paid Holidays $250 per month employee health contribution 401k with 6% match