Operations Manager V- Diabetes

Job Type:

Regular Scheduled Hours:

40

Job Summary:

Reports to the Director of Operations, the Operations Manager is responsible for the management of physician and advanced practice provider location(s), including employee supervision, and meeting and/or exceeding organizational goals and objectives relating to operating budget and revenue cycle management.

Job Description:

BENEFITS

No Nights, Holidays, or Weekends. Exceptions include Urgent Care and After-Hours Clinics Paid Time Off Medical, Dental, and Vision 403b with Match Opportunity for Career Growth

DUTIES AND RESPONSIBILITIES

Managerial Functions:

Work in conjunction with HR to interview candidates for openings. Proactively address performance concerns and document immediately, thoroughly, and accurately. Consult Director of Operations or HR as appropriate to address performance issues. Ensure that new employees are properly oriented and are aware of the performance expectations of their position. Accurately report time to be paid to employees and providers via payroll system by the deadlines set by payroll. Analyze staffing levels and schedule employees and providers to maximize efficiency and productivity. staffing levels based on established company metrics. Coach employees to meet established work goals on quantitative/qualitative standards. Evaluate employee performances and provide feedback in a timely manner. Obtain physician and mid-level practitioner feedback as necessary and appropriate. Through effective management, maximize retention and minimize voluntary office turnover. Recognize employees for outstanding performance. Maintain a motivational, positive, and supportive working environment for employees. Communicate and administer policies and procedures as outlined. Consult with the Director of Operations or HR department as appropriate to address policy and procedure issues. Resolve employee or provider issues with assistance as needed from the Director of Operations and/or Human Resources. Work with CBO to improve revenue cycle management and net collections through established workflow processes. Communicate goals and objectives, financial performance, and other defined performance objectives to physicians and employees. Conduct monthly (or more frequent) meetings with office providers to review practice performance goals and objectives. Prepare agenda with minutes to be submitted to the Director of Operations within 72 business hours after meeting. Conduct regularly scheduled monthly meetings with employees to review practice performance goals and objectives. Prepare agenda with minutes to be submitted to the Director of Operations within 72 business hours after meeting. Attend monthly Managers' meetings as well as other mandatory meetings. Other duties and responsibilities as assigned are complete on a timely, thorough and accurate basis.

REQUIRED SKILLS AND KNOWLEDGE

Ability to manage and prioritize multiple tasks, knowledge of Excel, Word, Outlook and PowerPoint and the ability to learn other computer skills. Must have good organizational skills and work professionally with doctors, hospital administration and management, SEP employees and the public.

LICENSES AND CERTIFICATIONS

Must have valid driver's license for local travel between work locations.

EDUCATION

Bachelor's degree required - OR - A minimum of 8 years of relevant professional experience in lieu of a degree.

EXPERIENCE REQUIREMENTS

External Candidates:

Minimum of 3 years of experience in healthcare

Internal Candidates:

Minimum of 3 years of experience in healthcare OR 1 year specifically within St. Elizabeth Physicians (SEP).

SUPERVISORY, LEADERSHIP & COACHING

External Candidates (Required): Minimum 2 years of supervisory experience, including direct responsibility for managing individual or team performance.

This may include:

Conducting performance evaluations Providing feedback and coaching Supporting professional development Overseeing daily operations or workflows Internal Candidates (Required): Minimum 2 years of experience in leadership or coaching roles, which may include: Serving as a peer mentor Leading cross-functional efforts Supporting onboarding or training Driving performance improvement through informal leadership​ ​ Formal supervisory experience is valued but not mandatory Internal Candidates (Preferred): Minimum 2 years of supervisory experience, including direct responsibility for managing individual or team performance.

This may include:

Conducting performance evaluations Providing feedback and coaching Supporting professional development Overseeing daily operations or workflows

FLSA Status:

Exempt Right Career. Right Here. If you have a passion for taking care of the community and are interested in Healthcare, you will take pride in the level of care we provide at St. Elizabeth. We take care of patients and each other. St. Elizabeth Physicians is an equal opportunity employer and will not discriminate on the basis of race, color, sex, religion, national origin, ancestry, disability, age or any other characteristic that is protected by state or federal law.