Advancement Operations Administrator

ADVANCEMENT OPERATIONS ADMINISTRATOR

Category:

Staff

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Department:

Institutional Advancement

Locations:

Milton, MA

Closes:

Open Until Filled

Type:

Exempt Position 

ID:

196727

About Curry College:

Founded in 1879, Curry College is a private, four-year, liberal arts-based institution in Milton, Massachusetts. Curry is the only college in Massachusetts to guarantee students a job after graduation, via The Curry Commitment program. The College is accredited by the New England Commission of Higher Education (NECHE) and offers 28 undergraduate majors and over 70 minors and concentrations, as well as five graduate programs. The Curry College mission is to educate and graduate students prepared to engage in successful careers and active citizenship with a global perspective. We are an inclusive community of diverse learners and educators, committed to continuing our legacy of developing effective communicators with reflective and critical thinking skills. We mentor and empower our students, building meaningful relationships that inspire them to achieve their ambitions. Curry College provides rigorous and relevant academic programs to undergraduate and graduate students, and our rich blend of liberal arts and career-directed programs is enhanced by practical field experiences and co-curricular activities. Learning at Curry extends beyond the classroom and is embedded in all that we do. Diversity and a culture of equity and inclusion among students, faculty and staff are crucial to the mission statement of Curry College. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, sex identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law, including Title IX.

Job Description:

The Advancement Operations Administrator plays a key role in supporting the fundraising and donor relations efforts of Curry College. This position will manage donor databases, conduct qualifying research, and manage administrative tasks to support fundraising to help the organization meet its financial goals. The ideal candidate will have strong communication, organizational skills, and a passion for the mission of Curry College.

Essential Functions:

The essential functions of the Advancement Operations Administrator revolve around supporting the Office of Institutional Advancement's fundraising and donor relations efforts.

Major Job Duties:

1.

Data Entry, Management & Reporting:

Maintain and update donor database, track gifts, pledges, and donor interactions; Ensure accurate record-keeping and help generate reports for development staff members; Handle sensitive information with confidentiality and discretion; Ensure proper storage and organization of files (both physical and digital); Monitor the accuracy of data and troubleshoot issues when discrepancies arise; Work closely with other departments to ensure data integrity; Assist with forecasting and performance based on data analysis. 2.

Research & Prospecting:

Assist in research to identify potential new donors, foundations, and corporate partners; Qualify Leads and assess the potential value and relevance of leads by determining wealth criteria; Assist in preparing donor profiles, prospect lists, and wealth screenings; Collaborate closely with Director of Advancement Operations in the pipeline management process. 3.

Donor Relations & Stewardship:

Execute stewardship efforts with existing donors, ensuring they feel appreciated and engaged with the college's work; Oversee and manage the gift acknowledgement process through personalized communication tailored to strategies for donors to keep them informed and engaged; Oversee and tracks pledge status, reports and acknowledgement and reminder communications; Maintain endowed scholarship tracking and assist with management of program; Assist in tracking recognition and donor society to acknowledge and publicly recognize donors for their contributions, ensuring they feel valued. 4.

Administrative and Operations Support:

Provide general administrative support to the development team, including scheduling meetings, preparing meeting materials, and assisting with day-to-day operations; Oversee invoice processing and assist with budget tracking; Support execution of donor appeal, brochures and presentations; Assist in coordinating logistics for fundraising events; Generate reports on office and operational activities.

Additional Functions:

Requires collaboration with other departments, i.e., finance, marketing, etc. Assist in grant pipeline management and material support for proposals; Support the development team in preparing materials for meetings and events with prospective donors, board members, alumni and family members; Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy; Perform other duties as assigned by supervisor or their designee.

Requirements:

Minimum Qualifications:

Bachelor's degree or equivalent experience in nonprofit management, communications or related field. 3-5 years of experience in data management. 1-3 years of experience in nonprofit, public relations, sales or related industry. Familiarity with donor relations, gift acknowledgement and stewardship. Proven experience working with CRM software or fundraising platforms. Excellent written and verbal communication skills. Strong attention to detail.

Preferred Qualifications:

5-7 years of experience in data management. Strong written and verbal communication skills. Ability to manage multiple tasks and deadlines in a fast-paced environment. Exceptional organizational and attention to detail skills. Project management experience, including planning, executing, and follow-through. Budget and financial management. Data analysis and report building. Highly-motivated self-starter.

Essential Functions:

This position requires a keen attention to detail, strong communication and organizational skills, time-management skills, problem solving skills, integrity and trustworthiness, ability to adhere to strict confidentiality requirements. Successful performance of this position demands consistent demonstration of the following uncompromised performance characteristics: Professional Integrity and Adherence to Confidentiality and privacy of donor and alumni data; Reliable and accountable; Exceptional attention to detail; Focused time management and prioritization of task management; Efficient and effective; Problem-solving and strategic thinking skills; Results-driven approach.

Salary Range:

$60,000 to $65,000 annually

Additional Information:

Committed to attracting and retaining a diverse staff, Curry College will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. At the College's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the College, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Employment in this position is contingent upon the successful completion of all required pre-employment background checks. Title IX Notice of Nondiscrimination Curry College (the "College") does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that we administer, as required by Title IX and its federal regulations, including in admission and employment. The Non-Discrimination Policy can be found at https://www.curry.edu/assets/Documents/About-Us/Curry-College-Nondiscrimination-Policy.pdf The Sexual Misconduct Policy can be found at https://www.curry.edu/assets/Documents/About-Us/Curry-College-Sexual-Misconduct-Policy.pdf Individuals who wish to make a complaint of discrimination or sex discrimination under Title IX, or those with information about conduct that may constitute discrimination or sex discrimination under Title IX may contact the Director of Title IX and Equity Compliance, the Office for Civil Rights, or both. Inquiries about the implementation of Title IX and its federal regulations to the College may be referred to either or both offices listed below:

Ann Coyne, Director of Title IX and Equity Compliance:

Office 122, King Academic Administrative Building, 55 Atherton Street Milton, MA 02186. (617) 333-2212, ann.coyne@curry.edu. Office of Civil Rights ("OCR"): Boston Office, Office for Civil Rights, US Department of Education, 9th Floor, 5 Post Office Square, Boston, MA 02109-3921,

Telephone:

617-289-0111,

FAX:

617-289-0150;

TDD:

800-877-8339,

Email:

 OCR.Boston@ed.gov.