Office Services Coordinator-On-Site North Reading-Woburn

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future. Office Services Coordinator - On-site North Reading-Woburn, MA About the

Role:

CBRE is an equal opportunity employer that values diversity. Provides administrative and liaison support to department(s) and office location(s). Provides support for reception and guest services, mail services, phone, meeting rooms and location services.

What You'll Do:

Receives and directs incoming communications to appropriate personnel via email and client-based software channels. Maintains client-based software applications for assigned locations. Greets and announces clients, applicants, tour groups and visitors. Follows security and client procedures for recording employees, guests, suppliers and other visitors, daily. Assists security with employee badging process. Arranges escorts as needed. Issues visitor passes and validates parking access. Assists with EV charging station access. Manages fitness center access. Assists with scheduling and preparing meeting and conference rooms for internal and external requestors. Coordinates setup of conference/meetings rooms for outsourced specialty functions like outsourced fitness classes. Arrange video and/or web conference as needed. Delivers catering and provides support as needed Coordinates and manages outsourced fitness classes and occasional client specific social events Performs general clerical duties associated with distributing office packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries. Orders supplies and other commonly used items for the locations, such as office supplies, equipment toner, printer paper, freight and shipping supplies etc. Stock areas as needed Maintains neat appearance in reception area and manages the lost and found process Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience services for guests such as transportation. Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.