Business Operations Coordinator

Business Operations Coordinator Variety Machine Solutions, Inc Plymouth, MN Job Details Full-time $56,485.34

• $68,025.

35 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Dashboard development Power BI ERP systems Tableau Operations Administrative experience SQL Client invoicing Manufacturing Full Job Description Variety Machine Solutions is looking for a highly organized and proactive Business Operations Coordinator to support the daily operations of our growing manufacturing business. This position plays a key role in keeping communication, scheduling, quoting, shipping, and office operations moving efficiently across the company. We are looking for someone who takes ownership, thinks ahead, solves problems, and helps improve the way work gets done. If you enjoy variety in your day, working closely with both office and shop teams, and being part of a company where your contributions matter, we would love to meet you. Responsibilities Operations & Coordination

• Coordinate daily workflow between office and shop operations
• Support quoting, scheduling, order processing, and shipping activities
• Assist with job scheduling and production priorities
• Help ensure customer deadlines and operational timelines are met
• Support shipping and receiving functions as needed Quotes, Orders & ERP Management
• Manage the flow of quotes, customer orders, and invoices
• Maintain accurate job and customer information within JobBOSS² ERP system
• Work with internal teams to gather information for quoting and order processing
• Help improve systems and processes related to quoting and order entry Administrative & Financial Support
• Assist with accounts receivable and accounts payable processes
• Support invoicing, payment tracking, and financial data entry
• Maintain organized digital and physical records
• Provide general office and administrative support Process Improvement
• Identify inefficiencies and recommend better ways of working
• Help improve organization, communication, and operational tracking systems
• Take initiative and follow through on responsibilities independently Communication & Team Support
• Serve as a reliable point of contact for customers and team members
• Handle phone and email communication professionally and promptly
• Work closely with leadership and shop personnel to support business operations Qualifications
• Experience in administrative, operations, or coordination roles
• Manufacturing environment experience preferred
• Experience with ERP systems preferred, especially JobBOSS²
• Basic understanding of invoicing, accounts receivable, and accounts payable
• Strong organizational and multitasking skills
• Excellent communication and problem-solving abilities
• Ability to work independently and collaboratively What We're Looking For
• Someone who takes ownership and initiative
• Strong attention to detail and follow-through
• Comfortable working in a fast-paced environment
• Willingness to jump in and help where needed
• Positive attitude and team-oriented mindset Benefits
• 401(k) with company match
• Health insurance
• Paid time off Job Details
• Full-time
• 8-hour shift
• In-person role located in

Plymouth, MN Pay:

$56,485.34

• $68,025.

35 per year

Benefits:

401(k) Dental insurance Health insurance Vision insurance Application Question(s): Describe a time you identified a problem in a process at work and took it upon yourself to fix or improve it. What did you do? This role involves supporting quoting, scheduling, and shipping in a fast-paced environment. Which of these areas do you have experience in, and how have you handled competing priorities? Tell us about a time you had to juggle multiple tasks with tight deadlines. How did you ensure everything was completed accurately? Are you comfortable stepping outside of traditional office duties (for example, helping with shipping or coordinating on the shop floor when needed)? What interests you about working in a hands-on manufacturing environment versus a typical office role?

Work Location:

In person