Executive Operations Support

Executive Operations Support Courageous Transformations - 3.2 Albuquerque, NM Job Details Full-time 1 hour ago Benefits Dental insurance 401(k) Qualifications Microsoft Excel Microsoft Outlook Executive administrative support Medical administrative support Attention to detail Full Job Description Courageous Transformations is seeking a highly organized, professional, and dependable Executive Assistant to support executive leadership within a fast-paced behavioral healthcare and opioid treatment program (OTP) environment. This role is ideal for someone who thrives in high-level administrative support, can manage competing priorities, maintains strict confidentiality, and communicates professionally with leadership, staff, external agencies, and patients. The ideal candidate is emotionally mature, detail-oriented, proactive, and able to remain calm under pressure while supporting executive operations and organizational initiatives. Essential Responsibilities Executive & Administrative Support Manage executive calendars, scheduling, meetings, and follow-up coordination Prepare correspondence, reports, presentations, meeting agendas, and internal communications Coordinate executive meetings and maintain meeting minutes when needed Assist leadership with special projects and operational initiatives Maintain organized electronic and physical filing systems Operational & Compliance Support Assist with preparation and organization of audit, accreditation, and compliance documentation Support tracking related to CARF, DEA, Medicaid, licensing, and regulatory requirements Maintain strict confidentiality in accordance with HIPAA and 42 CFR Part 2 Assist with policies, procedures, onboarding documentation, and operational workflows Coordinate communication between departments to support organizational efficiency Office Coordination Assist with onboarding logistics and training coordination Monitor office supply and administrative needs Support facility-related administrative requests and vendor coordination Qualifications Minimum 3 years of administrative support experience required Executive support experience strongly preferred Healthcare, behavioral health, or OTP experience preferred Strong organizational, multitasking, and communication skills Proficiency in Microsoft Office Suite, Outlook, Excel, Word, Teams, and EMR environments. Ability to handle confidential information with professionalism and discretion Ability to work independently in a fast-paced environment Preferred Attributes Strong follow-through and accountability Calm and professional under pressure Comfortable interacting with executive leadership Able to professionally navigate competing priorities and leadership dynamics Detail-oriented and proactive problem solver Emotionally mature with strong interpersonal skills

Benefits:

401(k) Dental insurance

Work Location:

In person