Job Description
This is a high-level, full-time, in-office position based in Santa Fe, New Mexico. Candidates must be local to the Santa Fe area — remote and hybrid arrangements are not available for this role. You will work side by side with the Team Leaders to keep the business organized, clients informed, and every listing and transaction moving forward. You will be trusted with sensitive information, client relationships, and the operational details that keep a high-producing real estate team running at its best. This role is a strong fit if you are: Steady, calm, and solutions-oriented even when things get busy Naturally detailed, dependable, and strong with follow-through Comfortable taking ownership once goals and expectations are clear Willing to speak up and kindly manage up when something needs attention Committed to learning new platforms and systems quickly and thoroughly Ready to receive regular feedback and apply it with a growth mindset Compensation Expected base salary of $60,000 to $70,000 per year, depending on experience and licensing Eligible for a performance-based bonus after a successful initial period Full-time employee position Location & Schedule In-office role based in Santa Fe, New Mexico — this is a firm requirement; no remote or hybrid option is available Standard Monday through Friday schedule, with occasional evenings or weekends during busy seasons or special events Regular errands in and around the Santa Fe area, using your own reliable transportation
Compensation:
$60,000 - $70,000 yearly Responsibilities:
Manage the Team Leaders' calendars and daily priorities, helping them stay focused on client appointments, follow-up, and key commitments Organize and triage email, phone messages, and written communication so nothing falls through the cracks Lead listing preparation from start to finish, including scheduling photographers, stagers, and vendors, and coordinating details with clients Support the full contract-to-closing process in partnership with an experienced transaction specialist, tracking dates, documents, and updates Maintain and improve team systems and tools, including task lists, shared drives, and the client database Protect and elevate the client experience through timely updates, a warm and professional tone, and thoughtful touches that reflect the brand Run errands in and around Santa Fe as needed, such as delivering lockboxes, keys, or documents, and assisting with property-related tasks Qualifications:
Three or more years of experience as an executive assistant, operations, transaction, or similar support role in a professional environment Experience in real estate, title, mortgage, or another detail-heavy, service-oriented business is strongly preferred Proven track record of staying organized with many moving parts and following through without needing constant direction Strong comfort with technology and a demonstrated ability to learn new platforms quickly and thoroughly Clear, professional written and verbal communication skills Active New Mexico real estate license preferred; strong interest in becoming licensed within an agreed timeframe if not currently licensed Long-term mindset — interest in growing in responsibility and compensation as the business grows About Company Meet Paige Cochran, a highly respected and top-producing real estate expert in Santa Fe, and Kareem Abu-Zeid, a dedicated Client Experience Manager. Together, they deliver a seamless and exceptional real estate experience, ensuring that every client receives personalized service, expert guidance, and outstanding results in Northern New Mexico. Whether you're buying, selling, or investing, Paige and Kareem are dedicated to helping you navigate the Santa Fe real estate market with confidence. Their combined expertise, passion for Northern New Mexico, and commitment to excellence make them the trusted choice for all your real estate needs. If you are dependable, detail-oriented, and find deep satisfaction in making sure everything and everyone is taken care of, we would love to learn more about you. Please share your resume and a brief note about why this role feels like the right next step for you.
