Director of Advancement Operations

Director of Advancement Operations emma willard school - 4.8 Troy, NY Job Details Full-time $100,000 - $120,000 a year 1 day ago Qualifications Performance dashboard reports Financial forecasting Dashboard development Managerial strategic planning Tax compliance management Strategic management 7 years Non-profit experience Operations management Bachelor's degree in finance Regulatory compliance Bachelor's degree in business Data reporting Research Compliance management implementation Bachelor's degree in business administration Finance Databases Budget forecasting Data quality management Analysis skills Policy & process development Managing budgets in a finance role Database management Project management Financial operations management Bachelor's degree Team management Staff training Mentoring Annuities Data analytics Financial regulatory compliance Business Administration CRM system proficiency Senior level Business Leadership Organizational budget management Staff development Full Job Description The Director of Advancement Operations is a position within the Advancement Office, reporting directly to the Head of Advancement. This role provides strategic leadership and oversight of the Advancement Operations team to maintain efficiency and coordination across fund administration, stewardship, data integrity and compliance to ensure all operational activity aligns with donor and institutional priorities. We seek someone who is committed to and willing to navigate today's changing and diverse landscape. This individual will help the school promote and nurture diversity, equity, and inclusion. The School encourages candidates from under-represented groups to apply, as well as individuals who have demonstrated experience with diverse populations. Key Responsibilities Manages the strategic oversight of all the functions of advancement operations and fund management, including advancement data services, prospect research, and stewardship. Supports the Development and Annual Fund teams with actionable research and reporting. Responsible for oversight of the Advancement budget in partnership with the Head of Advancement, including forecasting and monitoring. Serves as the primary liaison with Business Services. Oversees the CRM/database platform, Blackbaud Raiser's Edge, in conjunction with the Director of Advancement Services, ensuring data integrity, system optimization, and staff training. Ensures accurate fund documentation, gift agreements, and memoranda of understanding for all restricted gifts. In addition, ensure adherence to IRS regulations, CASE standards and institutional gift acceptance policies. Responsibility for oversight of the development and enforcement of gift processing policies and procedures, ensuring timely and accurate acknowledgment of all contributions. Develops, reports and provides regular dashboards and analytics to Advancement leadership, Head of School, and Board Committees. Prepares supporting dashboards and analysis for Board Meetings to support Head of Advancement and Head of School. Partners with academic and administrative staff to ensure timely and compliant use of philanthropic funds. Partner with the Director of Gift Planning on complex gift instruments such as planned gifts, charitable remainder trusts, and gift annuities. Required Bachelor's degree in business administration, nonprofit management, finance, or equivalent experience. 7+ years of progressive experience in advancement operations, fund management, or development services in a nonprofit or higher education setting. Demonstrated expertise in CRM database management. Deep knowledge of gift processing, fund administration, and charitable giving regulations (IRS, UPMIFA). Ability to work independently and as part of a team. Strong analytical, organizational, and project management skills. Ability to communicate clearly and concisely in both written and oral forms. Preferred Experience with Raiser's Edge and Blackbaud software preferred. Experience with planned giving administration, including charitable remainder trusts and gift annuities. Experience in leading and mentoring a team. Familiarity with endowment management and investment performance reporting. Experience working with legal counsel on gift agreements and compliance matters. Knowledge of CASE reporting standards and best practices. Salary $100,000 - $120,000 based on education and experience. Please submit a resume and cover letter to be considered for the position. Please apply through the school's Career Center website.