Childcare Business Administrator | Operations, Enrollment & Growth

Childcare Business Administrator | Operations, Enrollment & Growth Learning Ladder Child Care and Development Center Toledo, OH Job Details Full-time $35,000 - $45,500 a year 1 day ago Benefits Health insurance Tuition reimbursement Paid time off Employee assistance program Employee discount Professional development assistance Flexible schedule Life insurance Childcare Referral program Qualifications Early childhood education center experience Google Workspace Executive administrative support Calendar management Business Administration Productivity software Office management Associate's degree Full Job Description We're Growing — We Need a Sharp Administrative Assistant Who Gets It Done About the Role We are a growing early childhood education program with multiple locations seeking a motivated, organized, and people-centered Administrative Assistant to join our leadership team. This is a dynamic role that sits at the intersection of business operations and childcare program management. The ideal candidate brings a background in both business administration and early childhood education or childcare operations, and thrives in a fast-paced, mission-driven environment. This position plays a critical role in supporting enrollment growth, financial operations, marketing, hiring, and the overall administrative health of the center. If you are someone who loves systems, people, and purpose-driven work — we want to hear from you. Key Responsibilities Enrollment & Family Relations Manage enrollment inquiries, tours, applications, and waitlists Guide prospective families through the enrollment process from first contact to start date Maintain accurate enrollment records and occupancy tracking Communicate professionally with current and prospective families Marketing & Community Outreach Manage center social media presence and content calendar Develop and distribute promotional materials, newsletters, and community communications Support planning and coordination of center events and open houses Identify and pursue community partnership and outreach opportunities Financial & Administrative Support Assist with tuition billing, payment tracking, and financial reporting Maintain organized administrative records, files, and compliance documentation Manage vendor correspondence, supply ordering, and office operations Support grant and subsidy program administration as applicable Hiring & Onboarding Support Post job openings and manage applicant tracking across hiring platforms Schedule and coordinate interviews in partnership with leadership Assist with onboarding of new staff including paperwork, orientation scheduling, and credentialing Maintain up-to-date personnel files and staff documentation General Operations Respond promptly to internal and external communications Support leadership team with scheduling, reporting, and special projects Assist in maintaining a welcoming, organized, and professional center environment Qualifications Required Associate's or Bachelor's degree in Business Administration, Early Childhood Education, or related field (or equivalent experience) Minimum 2 years of experience in an administrative, operations, or office management role Familiarity with early childhood education, DCY Licensing, SUTQ and EHS standards Strong written and verbal communication skills Proficiency in Microsoft Office, Google Workspace, and general office technology Highly organized with strong attention to detail and ability to manage multiple priorities Professional, personable, and mission-aligned demeanor Experience with childcare management software (e.g., Procare, IntelliKid System) Background in enrollment management or client relations Experience with social media management or marketing Knowledge of childcare licensing regulations and compliance requirements Experience supporting financial operations or bookkeeping

Compensation & Benefits Salary Range:

$35,000 - $48,000 annually, commensurate with experience

Schedule:

Full-time | Monday -

Friday Location:

Learning Ladder Child Care Benefits:

Professional Development Promote from Within Telehealth Tiered Benefits Package and more How to Apply Please submit your resume and a brief cover letter describing your background in business and childcare operations and why you are a great fit for this role to or at www.learningladdertoledo.com. We look forward to hearing from you.

Pay:

$35,000.00 - $45,500.00 per year

Benefits:

Childcare Employee assistance program Employee discount Flexible schedule Health insurance Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement

Work Location:

In person