Operations and Development Director

Operations and Development Director at Transom Story Lab Operations and Development Director at Transom Story Lab in Woods Hole, Massachusetts Posted in 12 days ago.

Type:

full-time

Job Description:

The job at a glanceSTATUSFull-time, exempt (40 hrs/wk)REPORTS TOExecutive DirectorLOCATIONRemote within the

USSALARY

$70,000 $90,000, determined by experience. STARTSeptember 2026ResponsibilitiesFinancial systems & operationsLiaison to bookkeeping/accounting partner submit data, review reports, troubleshootOversee payroll processing (Gusto)Manage reimbursements and vendor paymentsTrack budgets and prepare monthly/quarterly financial reports for ED and boardSupport preparation of annual tax filings (Form 990) and financial reviewsGrants management & reportingMaintain the grants calendar (deadlines, deliverables, renewals)Draft and support grant proposals and reports full cycleConduct prospect research on new foundation opportunitiesCoordinate with Programs Director and ED on programmatic content for proposalsDonor CRM & stewardshipMaintain donor database (Little Green Light) accuracy, segmentation, gift entryBuild and run donor stewardship systems: acknowledgments, year-end reports, touchpoint cadenceSupport major-donor cultivation: track interactions, prepare meeting briefsCoordinate donor communications across channelsSponsorship logisticsManage sponsorship pipeline for the Festival and other earned-revenue partnershipsCoordinate sponsor deliverables (logo placement, recognition, benefits)Track sponsorship payments and renewalsContracts, compliance & HR/adminCoordinate contracts and vendor agreementsEnsure compliance with nonprofit regulations and filings (IRS, multi-state)Manage organizational insurance policiesRun HR admin: onboarding, benefits enrollment, PTO tracking, multi-state payroll registrationMaintain organizational policies, handbook, and documentationBoard logisticsCoordinate board meetings: scheduling, materials prep, minute-taking, follow-up trackingMaintain board records and committee documentationSupport board-level reporting on financials and fundraisingCoordination, organization, and communications supportManage organizational software systems and subscriptionsMaintain file organization and documentation systems (Drive / Notion)Support communications team on systems-side tasks (CRM data, audience lists, donor segments)General coordination across staff and contractorsExecutive Director SupportHelp track organizational priorities, deadlines, and follow-up items across fundraising, programs, operations, and governancePrepare briefing materials, donor research, meeting notes, and follow-up communications as neededCoordinate logistics for fundraising campaigns, donor cultivation efforts, sponsorship outreach, and special projectsSupport project management for cross-organizational initiatives, ensuring work moves forward across staff, contractors, board members, and partnersAssist with scheduling, travel planning, and administrative coordination for high-priority meetings and eventsProvide additional administrative and organizational support to the Executive Director as neededQualificationsRequired5+ years of nonprofit operations, development operations, or finance/admin leadershipWorking knowledge of nonprofit accounting and the Form 990 cycleDemonstrated grants management experience: drafting proposals, managing calendar, reportingExperience with donor CRM systems (Little Green Light, Salesforce NPSP, Bloomerang, or similar)Strong systems-thinking and process-design instincts; comfort building structure where there isn't anyExcellent written communication drafting grant proposals, donor acknowledgments, and board materialsPreferredBackground in arts, journalism, or public-interest mediaFamiliarity with QuickBooks Online, Gusto, and a bookkeeping/accounting partnerExperience supporting capital campaigns or major-donor pipelinesMulti-state payroll/HR compliance experience (Transom has staff in multiple states)BenefitsHealth (QSEHRA): tax-free reimbursement up to $5,400/yr for individual health insurance (self-only); optional family-tier reimbursement up to $9,000/yr available

Retirement:

401(k) plan with GuidelineParental leave: 14 weeks at 50% pay

PTO:

4 weeks, time off between Christmas and New Years. Additional week of vacation after two years of service to the organization.

Federal HolidaysTransom is an equal opportunity employer. We strongly encourage applications from people of color, women, LGBTQ+ candidates, candidates with disabilities, and candidates from communities historically underrepresented in audio and public media. recblid gpue4xvaznjxmq17hwi3htp80p48hi