Job Description
Process Improvement Specialist - Dallas or Houston Dallas, TX Job Details Full-time 1 day ago Qualifications Performance dashboard reports Project reporting Practice management Microsoft Excel Operations management Audit report preparation Procedural guides Outpatient clinic experience Healthcare Administration Compliance audits & assessments Research Mid-level Improving operational efficiency 3 years Bachelor's degree in business administration Pattern recognition Quality assurance audits Bachelor's degree Data management Public Health Performance Improvement (PI) Organizational skills Pediatrics Bachelor's degree in healthcare administration Bachelor's degree in public health Business Administration Productivity software Quality audits Business Communication skills Progress tracking (project management tasks) Analytics Clinic management Full Job Description
PRIMARY FUNCTION
The Process Improvement Specialist serves as an extension of the Market President, driving operational consistency and accountability across clinic locations in Texas and Arizona. This role is responsible for conducting comprehensive operational audits, establishing and tracking market-wide initiative progress, and elevating the practice management function through on-site coaching, observation, and reporting. The Process Improvement Specialist is a high-visibility role that interfaces directly with Practice Managers, clinical staff, and market leadership to ensure standards of operational excellence, patient experience, and service culture are consistently met. ESSENTIAL DUTIES AND RESPONSIBILITIES
Clinic Operations Auditing Conduct scheduled and unannounced operational on-site audits across market clinic locations, evaluating Practice Manager and clinic execution of core operations responsibilities Assess clinic performance, environment, patient flow, team communication, staff scheduling, policy adherence, and administrative compliance Evaluate customer service standards, patient-facing experience, and overall look and feel of clinic facilities Document audit findings and create written reports with actionable recommendations for improvement Follow up on prior audit findings to confirm corrective actions have been implemented Market Initiative Accountability & Tracking Serve as the accountability partner for market-wide operational and strategic initiatives, ensuring consistent implementation across all clinic locations Build and maintain tracking systems for market initiatives, capturing status, milestones, blockers, and completion timelines Prepare and distribute regular initiative progress reports to Market Directors, Market President and relevant stakeholders Identify clinics or markets falling behind on initiative adoption and escalate with recommendations for intervention Facilitate communication between market leadership and Practice Managers on initiative rollouts, updates, and expectations Reporting & Analytics Develop and deliver operational performance summaries, trend analyses, and audit scorecards to market leadership Maintain organized records of audit history, initiative tracking data, and operational metrics by location and market Identify patterns and themes across audit findings to surface systemic opportunities for the broader market Special Projects Support Market President on high-priority initiatives, research, process improvement pilots, and organizational projects Assist with new clinic onboarding, operational assessments for underperforming locations, and cross-market standardization efforts Represent the Market President at clinic-level meetings and leadership touchpoints as needed QUALIFICATIONS EDUCATION
Bachelor's degree in Healthcare Administration, Business Administration, Public Health, or a related field required EXPERIENCE
3-4 years of progressive experience in clinic operations required Demonstrated ability to conduct operational audits, assessments, or quality reviews in a multi-site healthcare environment Experience working in a pediatric, primary care, or multi-site ambulatory care setting preferred Familiarity with practice management roles, responsibilities, and operational workflows in a clinical environment Experience developing accountability frameworks, standard operating procedures, or operational scorecards KNOWLEDGE, SKILLS AND ABILITIES
Demonstrated ability to build credibility quickly with frontline teams while maintaining an executive-level perspective Strong written communication skills with the ability to produce clear, professional reports and executive-ready summaries High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); comfort with tracking and reporting tools Strong organizational skills with the ability to manage multiple concurrent projects and deadlines Ability to travel approximately 50% of the time across Texas and Arizona markets TYPICAL WORKING CONDITIONS
Non-patient facing May rotate working in the office and remote U.S. based 50% Travel required OTHER PHYSICAL REQUIREMENTS
Vision Sense of sound Sense of touch Location:
Pediatric Associates • Clinical Support Services Schedule:
Full Time, Remote
