Firm Administrator

Firm Administrator at Davis & Hodgdon Associates CPAs Firm Administrator at Davis & Hodgdon Associates CPAs in Essex Junction, Vermont Posted in 1 day ago.

Type:

full-time

Job Description:

Our award-winning firm is seeking an experienced Firm Administrator to play a central leadership role in shaping and supporting operations across the Davis & Hodgdon Advisory Group. The Davis & Hodgdon Advisory Group is a respected tax, consulting and financial services organization that includes DH CPAs, Convergent Accounting Services, and affiliated entities. This role offers the opportunity to make a meaningful impact across the firm by helping teams work effectively, strengthening internal operations, and supporting a high standard of client service.

JOB SUMMARY

The Firm Administrator works closely with leadership to support efficient, firm-wide operations across staff, systems, and core business functions. This is an excellent opportunity for a capable operations leader who enjoys bringing structure to complexity, supporting people, and helping a growing organization run at its best. This is an on-site role based in our Williston, VT office. Additional hours may be required during tax season (January-April) to support staff and clients.

KEY RESPONSIBILITIES

Lead day-to-day administrative and business operations across the advisory group. Oversee human resources functions, including recruiting, supervision, staff development, and performance support. Manage payroll, compliance, benefits, and retirement plan activities on schedule. Maintain and improve office systems, processes, and technology to increase productivity and service quality. Support operations and technical team members across multiple office locations. Coordinate vendors, office systems, technology support, and facility-related needs. Manage the property at 33 Blair Park in Williston, VT, including routine maintenance, required inspections, owner relations, the annual owners' meeting, and monthly bookkeeping. Support the Associate Controller with billing, collections, budgeting, and financial reporting. Partner with client-facing teams to help ensure exceptional service and smooth production flow. Support workflow improvement initiatives that increase staff efficiency. Serve as a trusted resource to leadership and staff on policies, benefits, and operational processes.

QUALIFICATIONS

5+ years of experience in operations, administration, or firm management within a professional services environment. 3+ years of human resources experience, including staff leadership and support for recruiting or people operations. Experience supporting staff in multiple states and knowledge of related employment requirements is preferred. Strong communication skills with a supportive, professional, and impartial approach. This role requires a high level of discretion and confidentiality; therefore, candidates must pass a background check before starting.

COMPENSATION AND BENEFITS

The salary range for this position is $80,000-$95,000 annually, with final compensation based on experience, education, and the strengths a candidate brings to the role and firm. We offer a comprehensive benefits package that includes combined paid time off and holidays, medical insurance with company contributions, a safe harbor retirement plan, life insurance, short- and long-term disability coverage, and opportunities for continued professional development. To apply, please send your resume to Matt Cleare at matt@dh-cpa.com. We appreciate all interest however we will be responding to candidates who closely align with required qualifications and experience. Davis & Hodgdon Advisory Group is an equal opportunity employer. Davis & Hodgdon does not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.