Work Order Management Clerk

Duties and Responsibilities:

Assists with the day-to-day operations of the Facilities Departments by providing administrative support as needed. Dependability, good attendance, and occasional overtime required. May be required to work evenings, weekends, or holidays as scheduled. Ability to obtain and maintain a valid Oklahoma Racing Commission license. Coordinate division of workload and dispatch assignments to technicians on building and equipment maintenance. Open, sort, and distribute mail on a daily basis. Respond promptly to requests via phone or email. Answer department phones, take messages or answer routine questions. Act as a liaison with other departments and outside agencies (employees, management, and vendors) in scheduling test building security systems and meeting fire code compliance. Ability to work well in a team environment and be a self-starter. Create purchase orders for vendors, contractors, and department supplies. Process departmental reports and data entry in work order management, purchase order, and payroll systems. Type and design general correspondence, memos, and charts as requested by Manager. Perform all other duties as assigned.

Education:

High School Diploma or GED. Any Vocational Training is preferred Knowledge, Skills, and Abilities, Equipment knowledge of personal computers, printers/copiers Communicate effectively both orally and in writing. Understand and follow oral and written directions. Work independently with little direction. Meet schedules and time lines. Some knowledge of

Microsoft Word, Excel and PowerPoint Licenses/Certifications/Other:

Must be able to pass a background check and receive a license or permit from any Regulatory Agency if applicable to perform the essential job functions Must be able to complete a pre-employment drug test with a negative result