Director, Procurement

Job ID:

105557 Salary Information Are you ready to grow your career in a diverse learning environment and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff! We offer competitive pay with a beginning salary of $72,164 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including: Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks) A variety of paid health and life insurance coverages Wellness incentives and free gym membership at the Raider Fitness Center FRS retirement and other options Professional Development and Paid Tuition Free on campus parking Responsibilities The Director, Procurement is responsible for efficiently managing the College's procurement and logistical services, in compliance with all applicable Federal and state laws and rules. Facilitates and manages engaging vendors for construction, renovation, and remodeling projects. Supervises formal competitive solicitations. Supervises staff.

ESSENTIAL FUNCTIONS

1. Directs and coordinates procurement, mail, and centralized receiving services in compliance with applicable Federal, state, and College laws and regulations for the acquisition of commodities, equipment, and contractual services. 2. Facilitates and manages the process to engage vendors for College construction, renovation, and remodeling projects, in compliance with all applicable rules, regulations, procedures and laws, such as State Requirement for Educational Facilities (SREF) guidelines. 3. Supervises the preparation, issuance, evaluation, and award of all formal competitive solicitations, such as invitations to bid, requests for proposals, intent to negotiate, requests for information, and requests for qualifications as permitted by statute. 4. Manages and coordinates the public-private partnership solicitation process and vendor price quotes including Florida Department of Management Services and buying cooperatives.0 5. Supervises staff, including hiring, training, professional development, performance evaluation, coaching, mentoring, and scheduling. 6. Prepares, recommends, and submits reports and action items for District Board of Trustees agenda as well as assists in presenting to the District Board of Trustees. 7. Ensures vendor contractual compliance and resolves performance or payment-related issues. 8. Approves and maintains supplier records and supporting documentation. 9. Collaborates with the Legal Affairs Office in reviewing and approving contractual commitments, as permitted by the District Board of Trustees and maintains electronic contract management system. 10. Develops, reviews, and updates policies and quality standards for the acquisition of commonly purchased commodities and services. 11. Collaborates with College community and external colleagues to develop new and/or update efficient purchasing methods and bidding as well as maintains College procurement and bidding website. 12. Develops presentations and trains College community on internal controls to ensure purchasing procedures are followed. 13. Monitors, completes, and submits all Federal, state and local reports on purchasing-related activities, such as to the State Department of Education (DOE) on Office of Supplier Diversity (OSD) Certified Minority Business expenditures. 12. 14. Directs and coordinates the logistical functions of mail and centralized receiving services. 15. Develops and manages operational budgets and strategic objectives for purchasing, mail, and centralized receiving services. 16. Coordinates, documents, and implements strategic planning, outcomes assessment and institutional effectiveness efforts within the scope of administrative supervision. 17. Performs other duties as may be required or assigned.

REQUIRED QUALIFICATIONS

1. Bachelor's degree from a regionally or nationally accredited institution. 2. Five years of experience in purchasing/procurement function, such as buyer, specialist, or agent.

DESIRED QUALIFICATIONS

1. Master's degree from a regionally or nationally accredited institution. 2. Three years of progressively responsible administrative and supervisory purchasing or procurement experience. 3. Three years of experience in educational or governmental purchasing/procurement. 4. Two years of experience using a purchasing ERP system such as PeopleSoft, Ellucian, Jenzabar, or SAP. 5. Experience with federal or state grants. 6. Purchasing certification such as Certified Purchasing Manager (CPM), Certified Professional Purchasing Manager (CPPM) or Certified Public Purchasing Officer (CPPO).

KNOWLEDGE, SKILLS & ABILITIES

1. Strong business process and service skills including giving and receiving feedback, active listening, conflict resolution, negotiation, group facilitation, delegation, coaching, influencing, and visioning. 2. Ability to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. 3. Ability to successfully develop and maintain collaborative relationships with all levels within and external to the College. 4. Critical thinking skills, ability to deal with ambiguity, resolve complex problems, and effectively manage projects. 5. Ability to use appropriate technology to organize, synthesize, and communicate data. 6. Excellent verbal and written communication and interpersonal skills. 7. Knowledge of purchasing practices and principles, contract law, and procurement management. 8. Knowledge of accounting principles as they relate to procurement and budget management. 9. Excellent Microsoft Office 365 skills (including Outlook, Word, Excel, PowerPoint) and ability to become proficient in MS Teams. 10. Ability to become proficient in the administrative practices and principles involved in supervising a public college purchasing department. 11. Ability to become proficient in and utilize an enterprise software system for the acquisition of commodities and services. 12. Planning and organizational skills and attention to detail. 13. Committed to working in a multicultural environment. 14. Ability to exhibit a professional, courteous demeanor. WORK ENVIRONMENT and

SPECIAL CONSIDERATIONS

1. Works inside in an office environment. 2. Acceptable hearing and eyesight with or without correction. 3. Flexible work schedule, including evenings, weekends, and overnight travel. 4. Travel between campuses, and to meetings in and out of state. 5. Extended periods of sitting, viewing a computer screen, and typing on a computer keyboard. This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to carry a personal cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor. This position is not eligible for Veteran's Preference.