Temporary Purchasing Administrator

Summary The Temporary Purchasing Assistant plays a critical role in sourcing, and procuring materials, equipment, and services to support project execution. This role ensures timely and cost-effective procurement aligned with company policies and project requirements, while fostering strong relationships with vendors and internal stakeholders. Key Responsibilities 1. Procurement and Sourcing Evaluate and select suppliers based on quality, cost, reliability, and delivery performance. Obtain and analyze quotes, bids, and proposals from multiple suppliers. Place purchase orders for materials, rentals, consumables, printing documents, advertising items, and more for both jobs and departments. Respond to daily requests for quotes for current jobs and needs. 2. Vendor Management Monitor supplier performance and resolve any issues related to delivery, quality, or service. 3. Inventory and Cost Control Manage cost transfers when invoices have not been posted or paid. Identify cost-saving opportunities and implement strategies to achieve procurement efficiency. 4. Problem Solving and Compliance Address and resolve material discrepancies and deliveries on purchase orders. Submit non-compliances to Purchasing for vendor resolution. Solve invoice issues related to price discrepancies. Arrange shipments, including international shipments. 5. Project and Equipment Management Coordinate equipment call-offs for rentals at the end of projects. Support project start-ups by ensuring all required materials and services are in place. 6. Compliance and Documentation Ensure all purchasing activities comply with company policies, procedures, and regulatory requirements. Maintain accurate and up-to-date purchasing records, including purchase orders, invoices, and supplier agreements. Assist in audits and reporting related to procurement processes. 7. Cross-Functional Collaboration Work closely with project managers, operations, and finance to align purchasing with project timelines and budgets. Address and resolve discrepancies between purchase orders, deliveries, and invoices. Qualifications Education & Experience Bachelor's degree in Supply Chain Management, Business Administration, or related field preferred. Minimum of 3 years of experience in procurement, purchasing, or supply chain roles, preferably in construction or industrial services. Skills and Competencies Strong negotiation and communication skills. Proficient in Microsoft Office Suite and purchasing software (e.g., ERP systems). Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Knowledge of construction materials, tools, and equipment is a plus. Work Environment and Physical Requirements Primarily office-based with occasional visits to job sites or supplier locations. Ability to lift and move items up to 25 pounds occasionally. May require extended periods of sitting and computer use. Performance Indicators On-time delivery of materials and services. Achievement of cost-saving objectives. Maintenance of accurate procurement records and documentation. Positive feedback from internal stakeholders and vendors. Compliance with procurement policies and procedures.