Supervisory Contracting and Procurement Specialist IV (OCFO - Procurement Division

OFFICE OF CHIEF FINANCIAL OFFICER - PROCUREMENT DIVISION

Supervisory Contracting and Procurement Specialist IV Be a Part of the City You Love! The Office of the Chief Financial Officer - Procurement division is accepting applications for a Supervisory Contracting and Procurement Specialist IV position. Position Summary The incumbent of this position is a Supervisory Contracting and Procurement Specialist IV in the Office of the Chief Financial Officer (OCFO) of the City of Detroit. The Supervisory Contracting and Procurement Specialist IV will be assigned to lead and supervise Supervisory Contracting and Procurement Specialist IIIs, Contracting and Procumbent Procurement Specialist IV and has primary responsibility for planning, implementing, supervising and controlling all contracting and procurement related activities of the teams and projects assigned. Using ERP Cloud applications supervises/manages the following activities: Development and maintenance of supplier relationships Preparation of quotes for use in selecting vendors Creation and supervision of requisitions, procurement agreements, and purchasing documents Forecasting of necessary goods and services, requirements, and pricing Negotiation sufficient to procure complex and/or diversified supplies, services, construction, or IT (hardware and/or software) Sourcing of new and existing materials Ensuring purchases of the highest quality merchandise at the lowest possible price and in correct amounts Creating purchase orders and item administration Performing Market Research, Catalog search, item comparisons Creation of standard purchase orders from approved requisitions Ensuring supplier and contract compliance Responsible for the Procure to pay process, including procedures, policies, and guidelines for bid proposals and procurement of goods and services Cost monitoring and reporting systems and procedures O versees: Changes affecting supply and demand, tracking market conditions, price trends, or futures markets for tech purchases Expenditure to ensure all purchasing is conducted in compliance with City approved policies and procedures Using ERP Cloud Technology and through appropriate application modules: Identifies, assesses, ranks, and selects suppliers Performs funds and General Ledger inquiries Creates, amends, and stores purchasing documents and data Identifies deviations from standards and highlights contract risks Captures timely updates to supplier information and proactively responds when changes might affect supplier qualifications, capabilities, or risk Recommends CPO approval or denial termination of contracts after thorough investigative review and analysis Develops solicitation strategies and advice on procurements, including ensuring the complete and thorough development of specifications and fee schedules in collaboration with requesting departments Collaborate with customer departments and the Office of Departmental Financial Services in procurement planning to ensure compliance with the procurement ordinance Supervises sources of supply for certain commodities and obtains information on new products to meet designated needs Provides staff advisory services Uses estimates prepared by subordinates for purposes such as planning, organizing, and scheduling work Works with bidders, contractors, and other vendors to resolve difficulties which arise during and after the procurement process Consults with, vendors, personnel in other departments, or the Technology Department to discuss and formulate estimates and resolve issues Monitors and follows applicable laws and regulations Performs special projects and other duties as assigned

GENERAL MANAGEMENT / SUPERVISORY DUTIES AND RESPONSIBILITIES

Supervises a subordinate staff of Contracting and Procurement Specialist, professionals, and paraprofessionals who perform professional contracting and procurement work Plans work to be accomplished by subordinates including the implementation of the ERP Cloud modules and technology applications that impact the work supervised Ensure compliance with all the implementation guidelines required for successful implementation and use of new technologies Identify operational issues associated with ERP Cloud and new technology applications and brings these to the attention of higher-level personnel for resolution Sets priorities and prepares schedules for completion of work Assign work to subordinates based on priorities, selective consideration of the difficulty and the requirements of the assignments, and the capabilities of employees Evaluates performance of subordinates including conducting periodic reviews of performance including a six month and annual review Gives advice, counsels, or instructions to individual employees on both work and administrative matters Interviews candidates for positions in the department if requested Makes recommendations for appointments, promotions, or reassignment involving such positions Hears and resolves complaints from employees Refers to group grievances and the more serious complaints not resolved to higher level managers Recommends minor disciplinary measures such as warnings and reprimands As needed, consults specialists on training needs, and decides on training problems related to the units supervised including training in ERP Cloud applications and new technologies Identifies developmental and training needs of employees in consultation with the Deputy Chief Procurement Officer Provides or makes provisions for such development and training Education For all Contracting and Procurement Specialist it is a requirement to have completed Bachelor's degree from an accredited college or university, with major course of work in business or public administration, finance, engineering, purchasing or a closely related field. Experience At least four (4) years of experience in Contract Procurement or in a related field. Supervisory Contracting and Procurement Specialist IV must have two (2) years of verifiable experience supervising subordinate staff in addition to at least one (1) year of supervising mid to senior level professional roles. Equivalency Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Evaluation Plan Interview:

70%

Evaluation of Training, Experience & Personal Qualifications:

30% Total of Interview and Evaluation T.E.

P:

100% Additional points may be awarded for:

Veteran Points:

0 - 15 points

Detroit Residency Credit:

15 points

LRD:

03/23/2026

Knowledge, Skills and Abilities Knowledge of:

Clerical and office methods, records and equipment Principles of purchasing work, basic accounting and data/statistical analysis Methods, practices and procedures involved with the purchase and delivery of materials and supplies in compliance with local, state and federal procurement policies and ordinances Bids and contracts analysis, contract law, and the legal aspects of purchasing Properties and general characteristics of several broad procurement classes Purchasing principles, practices, and methods including specifications review Receiving, inspection and testing methods Supplier quality assurance functions Skills to: Communicate effectively with internal and external customers and vendors Compile data and apply analytical methods Secure competitive bidding and locate sources of supplies Manage suppliers Conduct price studies and market analyses Assist with developing and reviewing specifications Use Enterprise Resource Planning (ERP) systems Ability to: Work effectively in a team-based, flexible workforce with minimal supervision Supervise a team if contract procurement specialists, distributing assignments to manage timely completion, and providing training and guidance. Execute all skills and duties classification Supervise a team if contract procurement specialists, distributing assignments to manage timely completion, and providing training and guidance. Use job-specific data management systems Analyze purchase orders and contracts Distribute information, negotiate conditions, and resolve conflict with vendors and contractors Effective utilize appropriate security and safety equipment and procedures Maintain regular and reliable attendance Communicate effectively, both verbally and in writing Understand and follow verbal and written instructions Establish and maintain effective working relationships with others Communicate frequently with team members and other units across Department about process, equipment or potential problems Develop proficiency in unit specific operations and software Direct team activities or to work as a team member Assist in and assemble data for the preparation of specifications and request for bid forms Prepare lists of vendors Conduct routine field inspections of purchases Prepare lists of bids received Review bid discrepancies with requisitioner and bidder Prepare simple graphs and charts and other statistical records and reports Index and file purchasing documents Perform a variety of clerical tasks incidental to purchasing work Perform related work duties as assigned Perform purchasing or salvage sales work in a broad assigned area Review requisitions and confer with customers regarding requirements, specifications, quality, quality, and delivery of goods and services Prepare requests for bids Solicits, receives and analyzes quotations for standard and non-standard items Award contracts and carry out the necessary follow-up and expediting activities to ensure delivery as required Prepare and maintain a list of vendors and catalogs Recommend approval of daily request for purchase based on compliance with existing policies, City ordinances, and Finance directives Generate and respond to correspondence regarding bids, requisitions, cancellation of orders, price changes and adjustments Respond to vendor and supplier inquiries in person, by telephone or writing Review incoming purchases requisitions Arrange workflow and distribute work assignments to expedite the handling of requisitions and bids Decide disposition of questionable bids Review purchase orders and accompanying specifications for completeness and accuracy Approve the issuance of cancellation or correction notices on bids and purchase orders Physical Demands The employee generally remains in a stationary position for an extended period operating standard office equipment which may include computers, telephones, photocopiers, and fax machines. The employee is expected to move about to accomplish tasks such as opening file cabinets and moving files. Must be able to lift, push, pull, and carry up to 20 pounds. Work Environment Work is performed primarily in an office environment. Some work requires travel to meetings, conferences, and other work sites with exposure to seasonal weather conditions. Candidates considered for placement in this classification may be subject to a Criminal Background Investigation based on the requirements of the position. The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.