Purchasing Manager

The Purchasing Manager is responsible for the centralized procurement of all products, supplies, equipment, furniture, fixtures and capital items for all culinary outlets and events at Carmel Country Club. The Purchasing Manager coordinates closely with culinary leadership and stewarding to ensure efficient receiving, storage, sanitation compliance and product flow from vendor to service. Procurement & Vendor Management Maintain the purchase order system and issue purchase orders for all required products, materials and services. Monitor purchase orders to ensure correct quantities, pricing and timely delivery. Obtain the best value at the lowest price consistent with established quality standards. Maintain vendor catalogs, pricing sheets, product specifications and discounts. Forecast market conditions and product availability. Negotiate pricing agreements with vendors to control cost fluctuations. Develop and maintain a competitive bidding process for large purchases. Culinary Operations Support Coordinate daily procurement and distribution of food items across all Carmel culinary outlets. Work with Executive Chef, Sous Chefs and Banquet Chef to forecast product needs. Support menu development by sourcing new ingredients and vendors. Assist in make-or-buy decisions related to sauces, stocks, butcher fabrication, pastry items and prepared foods. Maintain product specifications for all menu items and culinary programs. Stewarding & Storage Oversight Work closely with Head Steward and stewarding team to ensure proper receiving, storage and organization of all products. Assist in maintaining sanitation standards in all storage areas including coolers, freezers and dry storage. Monitor stewarding support for banquet setup, breakdown and product movement between kitchens. Inspect storage areas regularly for compliance with food safety standards. Coordinate waste reduction and proper rotation (FIFO) procedures. Inventory & Cost Control Establish and maintain appropriate par levels for food, beverage and supplies. Monitor inventory records and stock levels across all outlets. Supervise physical inventory processes. Identify cost savings opportunities through vendor negotiations and product substitutions. Monitor departmental expenditures and assist culinary leadership in meeting budget goals. Vendor Relations Evaluate vendor reliability, product quality and delivery consistency. Maintain positive relationships with local farmers, purveyors and specialty suppliers. Act as liaison between vendors and club departments. Resolve vendor disputes, shortages and quality issues. Investigate vendor facilities when necessary to verify quality and safety standards. Administrative Responsibilities Maintain payroll records and scheduling for purchasing department staff. Develop job descriptions and training plans for purchasing and storeroom personnel. Train team members on purchasing procedures and inventory systems. Attend culinary leadership and departmental meetings. Assist with special events, club functions and large banquet purchasing requirements. Licenses and Special Requirements Food safety certification required (ServSafe or equivalent). Valid driver's license preferred for occasional vendor visits. Physical Demands and Work Environment Must be able to reach, bend, stoop and stand for extended periods. Ability to lift up to 40 pounds. Work environment includes kitchens, storage areas and receiving docks. Exposure to hot and cold conditions in kitchens and walk-in refrigeration areas. Education and/or Experience Undergraduate degree in business, hospitality management, culinary management or related field preferred. Minimum of five years of experience in food service purchasing or procurement within a high-volume hospitality environment. Experience purchasing food, beverage, equipment, furnishings, supplies and services through competitive bidding and vendor negotiation. Experience working in a multi-outlet private club, hotel or resort operation preferred. Learn more about Dining at Carmel We exceed expectations by following the

C.A.R.M.E.L.

Way C ourtesy A wareness R elationship building M aking it special E nthusiasm L atitude Our Chief Priorities Be the Premier Family Club in the Southeast Be an Employer of Choice in Charlotte Maintain Facility Excellence Provide a Safe & Secure Environment Deliver an Excellent Member Experience We find creative ways to get to a "Yes" Carmel is a club that offers what we can do as opposed to saying what we cannot do. Our team works together to find a way to accommodate member requests as long as the outcome is safe, legal, and courteous. Sometimes the hardest part of this is meeting the last requirement: courteousness. If the request will disrupt other members or negatively impact your team members, then we need to find a creative solution to offer the member. About Us Carmel has earned recognition as a Platinum Club of America, a Five Star Private Club and was named the number 13 private club in America by Club Leaders Forum. Charlotte Observer named Carmel Top Places to Work in 2023. We appreciate all these fine recognitions, but we take our greatest pride in our family atmosphere and all the wonderful moments members have experienced and shared over the years, and the teamwork shared by our team members. Carmel is a symbol of tradition in Charlotte, a place where the whole family loves to be, and everyone feels more at home.

What we offer:

Competitive wages paid biweekly Benefits for regular, full-time team members: Paid time off Cost-shared medical & prescription benefits Club paid basic life insurance, long and short-term disability Dental, vision, life insurance, Health Savings Account 401k with Club match for eligible team members Perks for all team members Daily meals, sodas, and ice cream located in a comfortable, air-conditioned environment inside the clubhouse Golf and tennis playing privileges Discounts on items in our Tennis and Golf shops Training and growth opportunities Please note: We regret that we cannot contact all applicants directly. You will receive an auto response when your application has been received. Offers of employment are contingent upon applicants consenting to, and successfully passing, a pre-employment screening. We are a drug free workplace. We comply with E-Verify procedures . If the position requires a team member to drive machinery or a golf cart, a valid driver's license must be presented, and a Motor Vehicle Report may be required. We comply with state and federal regulations for youth employment. You must be at least 16 years of age to work at Carmel Country Club and have a youth certificate filed.

Learn more here:

Youth Employment Certificate | NC DOL