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Manager of Purchasing
Job
New York Med Center LLC
Irving, NY (In Person)
Full-Time
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Job Description
Job Summary:
The Manager of Purchasing is responsible for planning, organizing, inventory, and ordering all medical equipment and supplies for the facility in the most cost-efficient manner, obtaining approval and minimizing waste. Responsible for the oversite of any insurance changes per patient, which affects the coverage of rentals or NYMC owned equipment. Optimizes insurance coverage to control and manage financial impact to NYMC.Essential Functions, Duties and Responsibilities:
The following statements reflect the duties considered necessary to describe the essential functions of the job as identified and shall not be considered as a detailed description of all the work requirements that may be inherent in this position.Key Responsibilities:
? ObtainsCEO/COO/CNO
approval for all orders as instructed; clinical requests may be approved by DON, ADON, or approved clinical supervisory staff. ? Creates and manages patient specific order sheets for all supply/DME orders. ? Orders supplies based on designated frequency and records on order sheet once delivered (e.g.McKesson). ? Initiates Purchasing orders (PO's) as requested and approved. Upon delivery, records as "received" in software. ? Manages monthly reviews (or as requested) to identify equipment changes and edit accordingly prior to submitting DME orders to the companies. ? Monitor insurance changes for patients, notify DME company as applicable and initiate or discontinue a DME company's involvement. ? Responsible for entering patient specific invoices/bills each month in electronic medical record, as well as reconciling the totals. Obtains physician signed prescriptions or other required paperwork for DME companies. Maintains stock inventory/PAR levels of equipment and supplies on a weekly basis. Complies with on/off formulary products, follows proper protocol for any off-formulary requests. Completes inventory checklist and stock shelves accordingly for unit supply closets. Responsible for all communication with NYMC approved vendors, coordinates the ordering of equipment along with tracking all serial numbers. Manages inventory of owned versus rented equipment and maintains up-to-date records. Maintains a neat and orderly stockroom. Rotates stock on a regular basis and monitors expiration dates. Appropriately disposes of expired stock; notifies supervisor if necessary. Arranges new patient carts as directed. Participates in discharge planning for patients to include initiating DME company as needed, notifying current DME company and packing up all necessary supplies to ensure a safe discharge. Manages preventative maintenance of equipment with monthly checks or more often as needed. ? Assures equipment is in safe working order. If in disrepair, removes the equipment from use and troubleshoots; obtains parts for repair or sends to appropriate vendor for repair if necessary. ? Participates in relevant meetings that involve Purchasing. ? Obtains Safety Data Sheets (SDS) and manages according to company policy. ? May be assigned to deliver or pick up supplies from other sites. May be assigned to provide assistance with transports.