Purchasing Manager

Under the direction of the Director of Finance, the Purchasing Manager plans, organizes, directs, and manages the City's centralized procurement and contract administration functions. This position ensures compliance with federal, state, and local procurement laws, including Texas Local Government Code requirements, and promotes ethical, transparent, and competitive purchasing practices. The Purchasing Manager provides leadership for citywide procurement operations, oversees contract development and administration, supports departmental purchasing activities, and ensures the acquisition of goods and services at the best overall value to the City while maintaining accountability and fiscal responsibility. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description. Plans, directs, and manages the City's centralized procurement activities. Develops and implements procurement policies, procedures, and internal controls. Establishes division goals, performance standards, and process improvements. Supervises, trains, evaluates, and develops purchasing staff. Prepares and administers the Purchasing Division budget. Oversees the full procurement lifecycle including IFBs, RFPs, RFQs, evaluations, awards, and contract execution. Reviews and approves bid specifications and solicitation documents for legal compliance and clarity. Evaluates pricing, market conditions, and vendor performance to ensure best value. Manages citywide contract administration, renewals, amendments, and compliance monitoring. Interprets contract provisions and collaborates with Legal and departments to resolve issues. Administers the Purchasing Card (P-Card) Program. Coordinates cooperative purchasing and interlocal agreements. Oversees disposal of surplus property in accordance with regulations. Ensures compliance with City Charter, ordinances, policies, and applicable procurement laws. Prepares Council agenda items, bid tabulations, and award recommendations. Responds to bid protests, public inquiries, and records requests. Serves as liaison between vendors, contractors, and City departments. Provides procurement guidance and training to departments. Performs all other duties as assigned.

SUPERVISORY/BUDGET RESPONSIBILITIES

: Supervises purchasing department employees. Responsible for formulating preliminary department budget request for purchasing department. Bachelor's degree in a related field such as business, public administration, purchasing, materials management, or accounting. Five (5) years of progressively responsible experience in governmental purchasing or contract administration. Five (5) years of experience developing competitive solicitations and specifications. Five (5) years of supervisory experience. Valid Texas Driver's License. Equivalent combinations of education and experience may be considered.

Preferred:

Experience in municipal procurement within the State of Texas. Knowledge of Texas Local Government Code Chapter 252 and related statutes. Experience with ERP systems such as Tyler Munis or similar public-sector financial software. Certification as a CPPO, CPPB, or CPM.