WOOC, PaCE Program Specialist - Bilingual

Under the direction of the Director of Partnership and Community Education (PaCE), provide specialized administrative support requiring a broad knowledge of an assigned program or functional area. Provide a wide variety of reference, resource, and financial information related to assigned function or program. Possess the ability to properly communicate both orally and in writing in English and Spanish. 1. Plan, schedule and perform a wide variety of specialized clerical administrative support duties related to an assigned program or functional area. Prioritize and coordinate office activities, develop schedules, coordinate communications, and disseminate related information. 2. Provide information in person, by phone, and via email to students, staff, and the public regarding the programs. 3. Provide reference and resource information for an assigned program or functional area; read, interpret, apply and explain policies, procedures, rules and activities in conducting transactions with District personnel and the public. 4. Generate invoices for payments, refunds, and contracts. Assist with credit card charges, deposits, reconciliations, and disputes. Prepare payment plans, student loans, and third-party funding sources. Reconcile petty cash as assigned. 5. Monitor budget expenditures and transfers, assists with establishing budget with the Director, and maintain financial records and current account balances as assigned. Perform purchasing and prepare requisitions. Generate reports for third-party funding sources regarding participant progress, completion, and attendance; Generate financial reports for outstanding balances. 6. Maintain participant database; register and provide support for registration procedures, process drops, transfers, and repeats; assist staff in the operation of the registrations system. 7. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data. 8. Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies and other mandates. 9. Establish and maintain filing systems on a variety of subjects; assemble, post and file data in specialized records. 10. Maintain and update webpages and social media accounts. Edit content when changes occur as necessary. Develop print, digital, and electronic promotional and informational media and materials. Ensure accessibility of webpages, media, and materials. 11. Register students for assigned programs and receive and process fees as assigned; establish, organize and maintain student records and files. 12. Type a wide variety of materials from various rough drafts or oral instructions; compose correspondence and memos and distribute as appropriate. Receive, open, and distribute mail. 13. Arrange meetings, tables, workshops, and presentations for department staff, students, and other agency collaboratives. 14. Assist in planning, coordinating, and participating in activities that familiarize students and local businesses with information and answer questions regarding all aspects of PaCE. 15. Review documents for accuracy, completeness and conformance to established procedures and standards. 16. Operate a variety of office equipment; related software programs, including Microsoft Office Suite, video meeting/conferencing software, scheduling software, word processing, spreadsheets, and email. Maintain current knowledge of equipment and software. Other Functions 17. Establish and maintain partnerships with vendors and local businesses. 18. Assist in relieving others of duties for required breaks and lunches. 19. Receive complaints, resolve issues or refer to appropriate personnel according to established guidelines. 20. Participate in training related to responsibilities, including, but not limited to, professional development activities, conferences, workshops, trainings, and webinars. 21. Perform related duties as assigned.

Any combination equivalent to:

Bachelor's degree in business or related field and 3 years of experience working in a college, career training, or adult education setting with financial records.

Working Conditions Environment:

Office environment. Classified Bargaining Unit Position Classified Staff Salary Range 14

Retirement System:

CalPERS (upon meeting eligibility criteria) Salary placement is contingent on education, experience, and department budget. Continued employment is contingent upon the availability of Grant/Self-Generated Revenue funds.

SCHEDULE & LOCATION

This position is scheduled 40 hours per week, 12 months per year. The schedule is Monday - Friday from 8:00 a.m. - 5:00 p.m. The primary location is Palm Desert PaCE Office The schedule and location are subject to change based on District need.

REQUIRED APPLICATION AND REQUIRED UPLOADED DOCUMENTS

To be considered a candidate for this position, the following materials must be electronically uploaded:

Online Application:

All sections of the College of the Desert District online application must be completed including education and experience.

Resume:

Must include length of employment (month/year start and end dates) for each employer.

Cover Letter:

Please address how you meet the minimum requirements for this position and any special qualifications you possess.

OPTIONAL UPLOADED DOCUMENTS

College Transcripts:

Academic transcripts of all college level coursework showing date degree awarded from an accredited institution. For consideration, degree(s) must be awarded at the time of application. Unofficial transcripts are acceptable at time of application. Successful candidate must provide official transcripts upon hire. Non-U.S. transcripts must include a certified U.S. evaluation (i.e., NACES agency: www.naces.org) at the time of application. Diplomas will not be accepted in lieu of the required transcripts.

REQUIRED IN YOUR APPLICATION

List of References :

References should include at least two supervisors and one colleague. Please include name, title, email and current phone numbers. Letters of reference will not be accepted in lieu of the required List of References.

IMPORTANT INFORMATION FOR APPLICANTS

Applicants must be authorized to work for any employer in the U.S. College of the Desert does not offer sponsorship nor take over sponsorship for an employment VISA. Employment is contingent on residence in California. Incomplete application packages will not be considered. All submitted materials become the property of College of the Desert Community College District and will not be returned or copied and will be considered for this position only. Salary placement will be contingent on all materials submitted for this position. Applicant bears the sole responsibility for ensuring that the application package is complete when submitted. All travel arrangements will be at applicant's expense. Application materials must be received by the deadline. Application materials received after the closing deadline will not be accepted. For online application, information, and instructions, visit the College of the Desert job opportunities website at https:// www.collegeofthedesert.edu/faculty-staff/human-resources/career-opportunities.php or call (760) 773-2529.

FAQs:

For additional information, click here: Recruitment - Frequently Asked Questions .

TIMELINES

For consideration, please apply by Sunday April 26, 2026. Late submissions will not be accepted. Tentative schedule is subject to change based on District need. This is a temporary working out of class opportunity.