Program Coordinator - Medical Education

La Jolla 9500 Gilman Drive, San Diego, CA 92037,

United States Payroll Title:

HEALTH PROFNS EDUC SPEC 2 CX

Department:

MEDICAL EDUCATION

Hiring Pay Scale $31.19 - $45.43 /

Hour Worksite:

Campus Appointment Type:

Career Appointment Percent:

100%

Union:

CX Contract Total Openings:

1

Work Schedule:

8 Hour Shifts, Monday-Friday #139597 Program Coordinator -

Medical Education Filing Deadline:

Thu 5/21/2026 UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. UCSD Layoff from

Career Appointment :

Apply by 05/11/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants :

Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION UC

San Diego Health Sciences encompasses UC San Diego Health, the region's only academic health system, UC San Diego School of Medicine, one of the nation's top research-intensive medical schools, Skaggs School of Pharmacy and Pharmaceutical Sciences, Southern California's first public school of pharmacy, and Herbert Wertheim School of Public Health and Human Longevity Science. UC San Diego Health Sciences' mission is to deliver outstanding patient care through commitment to the community, groundbreaking research and inspired teaching. The division of Medical Education within the UC San Diego School of Medicine consists of the following units: Undergraduate Medical Education, Admissions & Student Affairs, Diversity and Community Partnerships, Graduate Medical Education, Continuing Medical Education & Faculty Development, Simulation Education, Physician Assistant Education, Anatomical Services, Business Affairs and Educational Technology. The division supports the education, training and co-curricular activities of approximately 560 medical students, 90 physician assistant students, 1000 residents and fellows as well as the faculty, physician and healthcare providers at UCSD's School of Medicine, its' Medical Centers, and affiliates. Under supervision, the incumbent serves concurrently as the Compassion in Medicine Academic Concentration (CIMAC) Coordinator and Program Coordinator within the Office of Undergraduate Medical Education. Applies knowledge about curriculum, established policies and guidelines, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. Compassion in Medicine Academic Concentration (CIMAC)

Coordinator:

Supports the CIMAC Faculty Director to implement and advance CIMAC program initiatives. Oversees elective course coordination and supports students and faculty associate with program. The role will be responsible for milestone tracking, travel logistics, event coordination, financial transactions, and overall administrative support for CIMAC. Develops and maintains databases to monitor participation and outcomes, generates reports for leadership.

UGME Program Coordinator:

Provides flexible administrative, project, and operational support across Undergraduate Medical Education (UGME) programs, with responsibilities assigned based on programmatic needs and priorities. Support may include course and clerkship coordination, elective scheduling, program requirement tracking, and committee activities. Coordinates scheduling, tracks learner progress and completion of requirements, facilitates communication with faculty, staff, and students, and serves as a liaison among internal and external stakeholders to ensure alignment and effective program delivery. Contributes to special projects and cross-functional efforts to support evolving UGME priorities.

MINIMUM QUALIFICATIONS

Six years of related experience, education/training, OR an Bachelor's degree in related area plus two years of related experience/training. Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry. Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program. Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. Must have excellent communication skills. Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners. Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision. Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues. Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems. Ability to complete work and meet established deadlines in an accurate and timely manner. Demonstrated ability to analyze and seek solutions to enhance user experience.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance based on Background Check results. Occasional evenings and weekends may be required. Overtime may be required.

Pay Transparency Act Annual Full Pay Range:

$65,125 - $94,858 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent:

$31.19 - $45.43 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable. UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational — or "bench-to-bedside" — research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team! Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace Job Details Date Posted 05/07/2026