Conference Services & Program Coordinator

Conference Services & Program Coordinator Whittier College is an independent, four-year Liberal Arts College distinguished by its small size (1600 undergraduates) and a nationally recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles. Conference Services and Program Coordinator The Conference Services Office at Whittier College is seeking an Conference Services and Program Coordinator. Reporting to the Director of Conference Services, the program coordinator is an entry-level position in the office of Conference Services. The program coordinator will focus on scheduling student staff, enter events into our event management system (EMS), assist with the management of the Shannon Center, help plan the summer camps and assist the director with client walkthroughs and other Conference Services event planning and clerical duties as needed. This position will serve as the main contact for client's questions and collaborate with other departments using spaces on campus on a regular basis to make sure all spaces are being used without interfering with one another.

Hours:

varies

Exempt Status:

Non-Exempt Full Time/Part Time status:

Full Time Salary Range:

$25.72-$28.60 per hour; Salary will commensurate with experience, skills, and knowledge.

Reports to:

Director of Conference Services Location/Department:

Whittier College (Main Campus)/Conference Services

POSITION DUTIES AND RESPONSIBILITIES

Essential Functions of the job: Manage the day-to-day scheduling on the event management system (EMS). Answer phone calls and emails as requested by the Director. Schedule student staff as needed for scheduled events. Assist with client walkthroughs as needed. Assist with invoices and payments for events as needed. Work collaboratively with student staff to make sure all events are staffed correctly. Provide excellent customer service to guests. Follow up with clients prior and after events as directed. Assist with summer RA's training. Assist with Summer camps logistics. Assist with Shannon Center programming logistics. Flexible scheduled to work after business hours and weekends. Non-essential Functions of the

Job:

1. None identified at this time.

Position Specifications and Requirements Knowledge and Education:

Bachelors' degree preferred. Experience in the Hospitality industry. Excellent verbal and written communication skills. Ability to work with and respond to the needs of multiple clients. Excellent customer service skills. Experience using EMS is greatly desired.

Machines, Tools, Equipment, Electronic Devices and Software:

EMS Microsoft Office Suite Teams Outlook Audio/Visual equipment

Application Deadline:

until the position is filled. The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to

Whittier College, Attn:

Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/EOE. Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law To apply, please visit: http://www.whittier.edu/jobs jeid-7a2b0434c6f9ea42b92a9e906b8fbff4