Program Coordinator

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. The Department of Talent & Organizational Development is currently seeking a full time Program Coordinator to work in Miami.

CORE JOB SUMMARY

The Program Coordinator provides administrative support to the Talent & Organizational Development (TOD) team through the management and coordination of the organization-wide orientation and other learning initiatives. This position assists with setting up training rooms, training materials, training supplies, and ensuring participants have access to and receive credit for attending the various training sessions offered.

CORE JOB FUNCTIONS

Serves as primary information resource regarding training programs and orientation procedures and processes. Assists in training program development and updates. Creates and monitors employee training session rosters. Prepares orientation enrollment lists and materials, confirms facilitators and training formats for Global Orientation and other training programs. Assists with Facilitators audition, selection, and training process. Coordinates training venue schematics and logistics. Manages various training sessions to include format/venue set-up, catering, facilitator updates, and participant questions. Captures session statistical information and maintains training records. Manages employee enrollment in ULearn and assigns required on-line training to new hires in a timely manner. Registers students for courses using University procedures and systems. Assists with database maintenance and enrollment management. Works to continuously evaluate employees learning experience and improve quality and value of the program. Develops strategic partnerships with external entities and organizations. Reviews program effectiveness through survey results and offers suggestions for improvements. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

High school diploma or equivalent Minimum 3 years of relevant experience Skill in completing assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to work evenings, nights, and weekends as necessary. Commitment to the University's core values. Ability to work independently and/or in a collaborative environment. Proficiency in computer software (i.e. Microsoft Office). The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation's top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report's 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.