29750000 - MD-PHD PROGRAM

29750000 - MD-PHD PROGRAM University of Florida, United States 5 days ago

Location:

Gainesville, FLORIDA

Deadline:

18 Jun 2026

Classification Title:

Academic Program Specialist II

Classification Minimum Requirements:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:

Marketing, Outreach, and Recruitment (50%).

• Establish and maintain the professional interface between all prospective and current MD-PhD Scholars including prompt response to inquiries and requests about the UF MD-PhD Program, preparing and sending electronically or by mail all explanatory materials (brochures, program descriptions, etc.).
• In collaboration with the UF HSC graduate school marketing staff and the CTSI Communications Team, develop recruitment and marketing materials.
• Coordinate and organize of MD-PhD candidate interviews during the "interview season", including the scheduling of Q&A sessions with Program Directors for prospective applicants to the UF MD-PhD Program.
• Collect, review for completeness, and maintain scholar materials for review by the Recruitment and Selection Committee and the Directorate to include CVs, research materials, and AMCAS documents.
• Prepare, file, and mail interview packets and letters of offer to recruited applicants.
• In collaboration with the MD-PhD Program Fiscal Assistant, coordinate and organize the "second visit" session for successful applicants to ensure a high rate of acceptance of offers and matriculation into the UF MD-PhD Program.
• In collaboration with the UF CTSI Communication Team, create, design, and keep up-to-date the UF MD-PhD Program website as a critical first step in UF MD-PhD Program marketing and recruitment.
• Work with the UF CTSI Fiscal Assistant to identify available funds for recruitment and marketing.
• Travel to conferences and events to advertise the MD-PhD program to prospective scholars. Events and Scholar Retreats (25%)
• In collaboration with the MD-PhD Program Coordinator - develop announcements, coordinate calendar invites, coordinate facility/room reservations, track reservations vs.

attendance, and day-of facilitation to include catering, set up and clean-up of event space, and presenter and attendees A/V support for fall and spring retreats, monthly scholar dinners, monthly touch base lunches, ad hoc lunches, first-look visit, and all events during the 2 week orientation period of new MD-PhD Scholars. MD-PhD Program Support (15%)

• Schedules and coordinates meetings, preparing agendas and materials, managing correspondence, and tracking action items.
• Supports continuity of program operations by serving as a secondary point of contact during staff absences, high workload periods, or time-sensitive initiatives, and contributes to problem-solving and workflow coordination to ensure efficient and consistent program delivery.
• Serve as a primary point of contact for program-related inquiries from students. Follow-up and Evaluation of UF MD-PhD Program (5%)
• Provide the UF MD-PhD Evaluator with information required to ensure completion of materials by the individual scholar and the UF MD-PhD Program as a whole.
• In coordination with Data Manager and the UF CTSI Communications Team, use direct contact on social media to keep in contact with graduated Scholars for at least 15 years as a part of the MD-PhD Program evaluation plan. Other Duties as Assigned (5%)
• Fill in for MD-PhD staff during times of vacation, illness, and other absences.

Expected Salary:

$53,000-$57,000

Required Qualifications:

Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Preferred:

Experience in scholar recruitment is highly preferred. Organizational and critical thinking skills

• Ability to work independently
• Ability to manage multiple priorities
• Flexible and adaptable
• Ability to coordinate multiple events and/or activities at one time
• Familiar with various project management techniques and approaches
• Excellent time management Communication skills
• Ability to communicate effectively with various stakeholders
• Ability to communicate effectively through email and in-person
• Ability to maintain confidentiality Software and system proficiency
• MS Outlook
• MS Word
• MS Excel
• MS Teams
• MS PowerPoint
• UF systems (e.

g., PeopleSoft, UFGO, etc.) Special Instructions to

Applicants:

"In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time limited position.

Health Assessment Required:

No