Job Description
Academic Program Spec II University of Florida - 4.2 Gainesville, FL Job Details Full-time $53,000 - $57,000 a year 5 hours ago Qualifications Project coordination Video conferences (communication methods)
Full Job Description JOB NO:
540121 WORK TYPE:
Staff Full-Time LOCATION
Main Campus (Gainesville, FL) CATEGORIES
Academic Advising/Support, Office/Administrative/Fiscal Support DEPARTMENT
29750000 - MD-PHD PROGRAM CLASSIFICATION TITLE
Academic Program Specialist II CLASSIFICATION MINIMUM REQUIREMENTS
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. JOB DESCRIPTION
Marketing, Outreach, and Recruitment (50%). Establish and maintain the professional interface between all prospective and current MD-PhD Scholars including prompt response to inquiries and requests about the UF MD-PhD Program, preparing and sending electronically or by mail all explanatory materials (brochures, program descriptions, etc.). In collaboration with the UF HSC graduate school marketing staff and the CTSI Communications Team, develop recruitment and marketing materials. Coordinate and organize of MD-PhD candidate interviews during the "interview season", including the scheduling of Q&A sessions with Program Directors for prospective applicants to the UF MD-PhD Program. Collect, review for completeness, and maintain scholar materials for review by the Recruitment and Selection Committee and the Directorate to include CVs, research materials, and AMCAS documents. Prepare, file, and mail interview packets and letters of offer to recruited applicants. In collaboration with the MD-PhD Program Fiscal Assistant, coordinate and organize the "second visit" session for successful applicants to ensure a high rate of acceptance of offers and matriculation into the UF MD-PhD Program. In collaboration with the UF CTSI Communication Team, create, design, and keep up-to-date the UF MD-PhD Program website as a critical first step in UF MD-PhD Program marketing and recruitment. Work with the UF CTSI Fiscal Assistant to identify available funds for recruitment and marketing. Travel to conferences and events to advertise the MD-PhD program to prospective scholars. Events and Scholar Retreats (25%) In collaboration with the MD-PhD Program Coordinator - develop announcements, coordinate calendar invites, coordinate facility/room reservations, track reservations vs. attendance, and day-of facilitation to include catering, set up and clean-up of event space, and presenter and attendees A/V support for fall and spring retreats, monthly scholar dinners, monthly touch base lunches, ad hoc lunches, first-look visit, and all events during the 2 week orientation period of new MD-PhD Scholars. MD-PhD Program Support (15%) Schedules and coordinates meetings, preparing agendas and materials, managing correspondence, and tracking action items. Supports continuity of program operations by serving as a secondary point of contact during staff absences, high workload periods, or time-sensitive initiatives, and contributes to problem-solving and workflow coordination to ensure efficient and consistent program delivery. Serve as a primary point of contact for program-related inquiries from students. Follow-up and Evaluation of UF MD-PhD Program (5%) Provide the UF MD-PhD Evaluator with information required to ensure completion of materials by the individual scholar and the UF MD-PhD Program as a whole. In coordination with Data Manager and the UF CTSI Communications Team, use direct contact on social media to keep in contact with graduated Scholars for at least 15 years as a part of the MD-PhD Program evaluation plan. Other Duties as Assigned (5%) Fill in for MD-PhD staff during times of vacation, illness, and other absences. EXPECTED SALARY
$53,000-$57,000 REQUIRED QUALIFICATIONS
Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. PREFERRED
Experience in scholar recruitment is highly preferred. Organizational and critical thinking skills Ability to work independently Ability to manage multiple priorities Flexible and adaptable Ability to coordinate multiple events and/or activities at one time Familiar with various project management techniques and approaches Excellent time management Communication skills Ability to communicate effectively with various stakeholders Ability to communicate effectively through email and in-person Ability to maintain confidentiality Software and system proficiency MS Outlook MS Word MS Excel MS Teams MS PowerPoint UF systems (e.g., PeopleSoft, UFGO, etc.) SPECIAL INSTRUCTIONS TO APPLICANTS
"In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This is a time limited position. HEALTH ASSESSMENT REQUIRED
No ADVERTISED
04 Jun 2026 Eastern Daylight Time APPLICATIONS CLOSE
18 Jun 2026 Eastern Daylight Time
