Job Description
Your future role at a glance
Location:
Indianapolis, IN Facility:
St. Vincent Hospital and Health Care Center Department:
Fellowship Programs Schedule:
20 hours perweek (Monday-Friday, 8:30am - 12:30pm) | Flexibility:
Schedule flex allowed in order to accommodate all required key program meetings and events outside of standard hours. How you'll make an impact in this role Organize and coordinate activities and flow of work for the physician residency program. Responsibilities:
Coordinate and organize the resident recruitment process including communicating program offerings to prospective applicants, screening applications, recommending candidates for interview, arranging interviews, participating in the selection of candidates for the rank list, and following up withcandidates. Perform administrative functions including scheduling rotations, attending meetings, composing and distributing meeting minutes, and scheduling lectures/classes, evaluations and meetings for residents and faculty. Maintain personnel records, curriculum documentation, accreditation documentation, conference presentations, procedure documentation, and all required rotation documentation. Coordinate special events, educational functions, and recruitment events. Schedule and organize resident education sessions. What minimum qualifications you'll need Education:
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note:
Required professional licensure/certification can be used in lieu of education or experience, if applicable. What additional requirements you'll need Experience:
4+ years of professional experience in administration, office management, or program coordination. Technical Skills:
Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar). Industry Background:
Previous experience working within a clinical or academic environment. Life at Ascension:
Where purpose meets opportunity Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter. Equal employment opportunity employer Equal employment opportunity employer Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster. Fraud prevention notice Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system. E-Verify statement Employer participates in the Electronic Employment Verification Program. Please click here for more information. Benefits Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your community Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.
