Pharma Meeting Planner

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued. Function as primary client liaison and lead for assigned pharmaceutical meetings for global client. Work closely with client contact to understand and meet program objectives/outcomes. Must also be able to travel up to 40%.

What You'll Do:

+ Complete project timeline: establish a workflow schedule with client and suppliers to facilitate timely and accurate handling of all program details. Use business program management system to run program from contract turn-over meeting to final bill completion. + Handle and negotiate any additional hotel needs, Congress needs, destination management company ( DMC ), air and all third-party contracts. Monitor attrition dates, cancellation policies to ensure contracted services are performed. + Communicate between Information Technology support and clients for web requirements on assigned programs. Act as lead, communicate program requirements to team as needed; work closely with support departments to exceed client requirements and objectives. Work with creative team to produce program materials. + Coordinate and possibly attend site inspections as needed. Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements. + Maintain accurate records, system input, and complete file management as outlined in Amex GBT M&E and client policies and procedures for ToV reporting. Evaluate program impact and reassesses objectives and outcomes, plan for continuous improvement. Partner with designated team to communicate registration, air needs, status meetings and continuous communication throughout program. + Able to assist with any level of Congress meeting or event including those of a sophisticated nature, large volume, high level of confidentiality, international scope, HCP attended, etc. Promote positive team environment as a positive role model. + Maintain proactive, positive, open line of communication with client to ensure understanding of expectations and client happiness. + Partner with third party suppliers to arrange their services. Conduct regularly scheduled status meetings with client and stakeholders from pre-launch through program operation and ensures program obje To view full details and how to apply, please login or create a Job Seeker account