Executive Office and Administrative Specialist

Required Qualifications:

H.S. Diploma and four years of related experience or training Computer skills and comfortability with / willingness to learn new technologies Strong verbal and written communication skills Ability to contribute to a positive team environment

Preferred Qualifications:

Strong organizational skills and ability to juggle and prioritize multiple tasks each day Experience with budget-related tasks and proficiency in Excel Experience with project and event planning and creating event, program, and project outreach Proficiency with Google Workspace tools, Canva, and communication technologies A record of working effectively with a wide variety of stakeholders from diverse backgrounds Spanish language skills Clifford J. Benson Center for Community Partnerships & Office of Sustainability 100%-time during the academic year (9 mos.), with a 50% summer appointment (3 mos.); 12 month continuous position. Primary Responsibilities Administrative & Office Operations - 25% Serve as the face of the Benson Center, staffing the front desk and ensuring every visitor, caller, and web contact receives informed, friendly assistance. Maintain deep familiarity with all center programs, events, and opportunities. Confidently answer questions and connect people with the right resources. Manage contact lists, oversee the student staff check-in/out system, and keep work areas organized and functional. Provide calendar management and scheduling support for the Benson Center and Sustainability directors. Coordinate logistics across projects, programs, and events — including a streamlined process for faculty, staff, and students to submit logistical requests. Serve as Welcome Center front desk back up staff as needed. Budgets and Financial Processes - 25% Serve as the Center's financial backbone maintaining a thorough understanding of Benson Center and Sustainability budget priorities. Exercise sound, independent judgment on day-to-day spending decisions, budget transfers, and financial processes, and manage all purchasing, billing, and reconciliation for complex, multi-source budgets. Deliver clear weekly budget updates at staff meetings and take a lead role in coordinating annual budget planning. Programs, Projects & People - 25% Support engagement projects' full lifecycle — from inquiry through formal project agreement — maintaining accurate planning documentation. Provide logistical and administrative support for ongoing programs, meetings, and events, and keep program manuals current. Oversee the hiring pipeline for students, faculty, and short-term staff, including screening interviews, partner coordination, and onboarding. Champion student success by tracking engagement hours, sharing weekly updates at staff meetings, and reviewing and approving timesheets. Communications, Outreach & Assessment - 25% Amplify the Benson Center's visibility and impact through consistent, polished, multi-channel communications — including social media, newsletters, the center website, press releases, brochures, and other print/digital materials — aligned with UMN communications standards. Coordinate internal communications and campus-wide messaging. Serve as the center's lead for UM Connect -- the UMN GivePulse community engagement software platform) serving as UMN system liaison and attending systemwide meetings, onboarding new users through regular training sessions, and troubleshooting platform issues. Manage UM Connect setup each term, support robust data collection, and provide data exports (e.g., verifying students' completion of Morris Core Experiences.) Coordinate surveys, interviews, and focus groups. Provide reports on student and faculty engagement and community impact. Work with Benson Center and Sustainability staff to complete and disseminate annual reports.

Work Location:

University of Minnesota - Morris; In-person work enviroment

Hours:

Monday-Friday, 8:00am-4:30pm

Overtime:

Sometimes there's overtime/weekend shifts for occasional events

Visa Language:

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a

STEM OPT

training program. Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume. Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Priority Deadline Note:

The application review will begin once it is posted and the priority deadline will be 2 weeks from the opening date. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the

U:

http://diversity.umn.edu Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment. The University of Minnesota Morris (UMN Morris) The University of Minnesota Morris (UMN Morris) makes its home on a 121-year-old campus on the western edge of the state and is one of the top public liberal arts colleges in the nation. The small, close-knit campus emphasizes faculty/student collaboration in research, study abroad, and community engaged learning. Deeply rooted in the tall grass prairies of Minnesota, the campus also has advanced sustainable, environmentally friendly initiatives that have grown to levels of national leadership and touch nearly all aspects of campus life. At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).