Job Description
MidwayUSA Foundation 6001 W Van Horn Tavern Rd, STE C, Columbia, MO 65203
Position Position Summary:
The Program Coordinator is a key member of the Program Coordination team, working closely with the Program Coordination Manager (PCM) and Senior Program Coordinator (SPC) to support the day-to-day operations of the Programs Group. This role provides essential administrative support to Program Managers, the Programs Group, and the broader Foundation team. The Program Coordinator serves as a front-line point of contact for program-related inquiries and plays a central role in grant administration, donation processing, constituent support, and accurate data entry into Foundation systems. Key Responsibilities:
Provide day-to-day administrative support to the PCM, SPC, and Program Managers across program activities and initiatives. Accurately enter, update, and maintain program, grant, and constituent information in Foundation systems and flag discrepancies. Process donations, distribute gift receipts, and support donor recognition efforts including acknowledgement materials and follow-up tracking. Assist with the cash grant application program, including processing grant materials, supporting data reporting, and preparing documents for the Board of Directors Grant Review Committee. Serve as a front-line point of contact for program-related inquiries from constituents, handling routine communications professionally and promptly. Contribute ideas and feedback to programs such as Incentive, Matching, and Grants Programs. Support the implementation of strategic plans and initiatives for the Programs Group and broader Foundation. Support Foundation events, which may require occasional travel and weekend availability. Other duties as assigned. Requirements:
Ability to lift 30 pounds and carry objects up to 20 pounds; push/pull up to 70 pounds. Flexibility to work outside standard hours, including weekends, as needed. Bachelor's degree. Required Competencies:
Exceptional time management and ability to prioritize multiple tasks. Strong problem-solving skills and attention to detail. Clear, candid, and professional communicator, in writing and in person. Quick learner, adaptable to new processes and systems. Proficient with databases, spreadsheets, and office software. Dependable and proactive in following up on tasks and requests. Customer-service oriented and responsive to constituent inquiries. Works collaboratively and contributes positively to team goals. Knowledge of or interest in the shooting, hunting, or outdoor sports industries is a plus. Benefits:
Provided from the first day of employment: Health insurance and savings accounts. Vision, dental, and life insurance. Paid time off, parental leave, and retirement plan. Schedule:
Monday to Friday Weekend availability as needed. Comp time is provided for weekend events. Application Process:
Apply via Indeed. Include your resume and a brief cover letter. If you need to submit by email, send materials to careers@midwayusafoundation.org. Applications are reviewed on a rolling basis and the position is open until filled. Please submit as a single PDF if possible Disclosure The MidwayUSA Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. An offer of employment at MidwayUSA Foundation is contingent upon good results of a thorough background check, drug screen and successful I9 verification. For additional information visit our website at https://www.midwayusafoundation.org/careers. Job Type:
Full-time Pay:
$46,000.00 - $48,000.00 per year Benefits:
Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Retirement plan Vision insurance Application Question(s): Do you have any experience in the shooting sports industry? Education:
Bachelor's (Preferred) Work Location:
In person
