PT Biotechnology Program Coordinator

Summary Serve as the Biotechnology Programs Coordinator supporting the Dean of Biotechnology Programs with class schedules, course setups, ordering material, answering student/client inquiries, marketing courses & open enrollment courses. Prepping course packets, and documentation related to the programs. Essential Duties and Responsibilities include the following. Other duties may be assigned. Coordinates with the Dean of Biotechnology Programs and instructors to arrange class schedules; which includes but not limited to individual course schedules, location, classroom needs, notification emails, and ordering appropriate material for courses Serve as initial contact for student or client inquires in person, phone, or email Sends requests for course setups, salary distribution forms and/or service agreements to JCC Schedulers. Confirms the readiness of course packets ensuring all necessary documents occupy each packet. Manages class registration, course evaluation and invoicing processes involving client contract and participants, staff adjunct instructors and/or 3rd party providers. Schedules and oversees open enrollment CE courses, webinars, and information sessions to meet immediate community requests and needs. Conducts course kick-offs and closeouts when needed Reviews required college paperwork and forms for accuracy and completeness. Works closely with the Dean of Biotechnology Programs to ensure the quality of training is being delivered to clients. On occasion, travel to various locations to serve clients and community. Ensure accuracy and timeliness of program reports and surveys Occasionally represent and present information (presentations) at college and community events. Performs other duties as assigned. Supervisory Responsibilities This job has no supervisory responsibilities Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demonstrated success is setting up Professional Service Contracts, and sponsorship forms with industry. Knowledge of industrial technologies, management systems, and quality control processes. Must be a self-starter recognizing the importance of maintaining relationships with industry. Intermediate proficiency with Microsoft Office. Excellent written and oral communication skills. Exceptional customer service skills. Ability to pay attention to detail, be self-directed, and task oriented. Demonstrate analytical, organizational, and problem-solving skills. Ability to work collaboratively with a wide variety of personnel, including technical and non-technical personnel. Must be capable of working on multiple tasks simultaneously and follow through on all projects to completion. Ability to drive within the state.

Education Minimum:

Associates Degree. Demonstrated success assessing the training and education needs of community, scheduling the delivery webinars or seminars; creating and maintaining professional networks; and making professional presentations. Must be a self-starter recognizing the importance of maintaining relationships with our community.

Experience Minimum:

Five (5) years of experience in coordinating events, managing schedules, ordering supplies, and working with customers/clients. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations Computer Skills To perform this job successfully, an individual should be proficient in Microsoft Word, Excel, and Outlook. PhysicalDemands I The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions. While performing the duties of this Job, the employee is regularly required to sit, use hands and fingers, reach with hands and arms, and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. W or k E n vi r o nm ent Theworkenvironmentcharacteristicsdescribedherearerepresentativeofthoseanemployeeencounterswhile performingtheessentialfunctionsofthisjob.

Reasonableaccommodationsmaybemadetoenableindividuals with disabilities to perform the essentialfunctions. The noise level is usually quiet.