Job Description
Job Title:
Contracts Coordinator (Procurement) Location:
Oklahoma City, OK Schedule:
Monday - Friday, standard business hours (onsite required) Pay:
$26.91/hour Job Overview The Contracts Coordinator supports the development, procurement, and administration of professional services contracts to ensure compliance with state and federal regulations and agency requirements. Success in this role looks like meeting procurement deadlines, maintaining accurate contract documentation, and effectively coordinating with stakeholders and vendors. This position plays a vital role in managing contract lifecycles, supporting procurement processes, and identifying potential risks. Working closely with leadership and business units, the Coordinator helps ensure contracts are compliant, operationally sound, and aligned with organizational goals. Qualifications Three (3) years of technical clerical experience plus one (1) year of experience involving procurement, purchasing, contracting, or acquisition OR an equivalent combination of education and experience (substitution allowed for clerical experience only) Knowledge of public sector procurement processes and contract lifecycle management Understanding of state and federal laws related to contracting and compliance standards Ability to draft, review, and interpret contractual documents accurately Strong organizational and time-management skills with ability to manage competing priorities Ability to analyze policies, regulations, and contractual requirements Strong written and verbal communication skills Ability to identify risks and recommend solutions Ability to maintain organized records and documentation in a fast-paced environment Professional judgment and attention to detail Ability to sit for extended periods and work daily with computers and phones Ability to travel as required for job-related duties Preferred Qualifications:
Current Certified Procurement Officer certification in good standing Experience with SoonerCare programs Experience writing or editing legal or contractual documents Experience with procurement of professional services Information technology procurement experience Advanced education Responsibilities and Duties Assist the Professional Services Contracts Manager in developing, drafting, processing, and managing professional services procurements. Ensure contracts comply with state and federal laws, agency policies, and procedural requirements. Coordinate with team on procurements including information technology and sole source requests. Submit agency professional services procurement requests to team within required timelines. Conduct procurement processes including market research, exemption requests, data use agreements, interagency agreements, RFIs, RFPs, ITBs, and contract releases. Develop contract documents and support evaluation, selection, and award activities. Monitor deadlines, request contract budgets, review invoices, and support implementation activities from a contractual perspective. Complete Open Records Requests related to assigned contracts. Coordinate with business owners to monitor contract performance and compliance. Serve as the primary contact for contractual issues related to assigned contracts. Maintain contract documentation including executed agreements, reports, corrective action plans, and transition plans. Advise business owners on contracting methods, legal considerations, and appropriate contract terms. Recommend revisions to ensure compliance with state, federal, and agency regulations. Participate in or lead workgroup meetings related to procurement, contract development, and operations. Communicate regularly with stakeholders regarding contract status, risks, deadlines, and invoicing. Analyze agency policies and procedures and recommend improvements to contracting processes. Compile and submit required reports of contract activity within established timelines. Maintain regular and consistent attendance at the designated work site. Perform other duties as assigned. Why Work for Galt Foundation Galt Foundation is a non-profit staffing agency with the mission to provide, promote, and expand employment opportunities for individuals with disabilities. We give priority in hiring individuals with disabilities including medical, physical, and psychological conditions. Galt has and will continue to create a better workplace - one in which employers have access to skilled and motivated workers, and people of all abilities can find meaningful, sustaining work. A devoted and friendly team that is there to help you every step of the way in advancing your career. Job Application Process Galt Foundation utilizes online forms and electronic signatures throughout the hiring process. As an employer of people with disabilities, we understand assistance or accommodation may be required. Should you need accommodation, please contact us at 877-361-1277 . Note:
Please allow five (5) business days to process your application. IND-1
