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Senior Program Coordinator, Limited Duration
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City of Eugene
Eugene, OR (In Person)
$83,491 Salary, Part-Time
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Job Description
Senior Program Coordinator, Limited Duration City of Eugene - 3.7 Eugene, OR Job Details Part-time $35.74 - $44.54 an hour 1 day ago Qualifications Records disposition policies Computer operation Program management Process audits Operations management Program development Operational management Spreadsheets Writing skills Copy machines Data Retention (Data management) Training material drafting Research Mid-level Databases Compliance training programs Team training Archival Collection Management Compliance documentation Contracts Interdisciplinary policy and procedure development Computer skills Management reporting Training & development Metadata Project contract management Local ordinances Process management Impact program evaluations Physical document handling Full Job Description JOB The City Recorder's Office is looking for a detail-oriented and organized individual to fill the role of a part time Senior Program Coordinator. This position is a Limited Duration position that could last up to 6 months per business need.
This role will assist with records management, archiving, promotional and educational outreach, and other supporting duties. An ideal candidate will enjoy working both as part of a team and independently, be comfortable working in a fast-paced team environment, sometimes with rapidly changing priorities, and be able to exercise discretion in all work environments.
Develops administrative, operating, and programmatic procedures and controls for carrying out activities in the assigned area; implements, coordinates, and administers a variety of projects and activities; coordinates with other departments and/or jurisdictions; Identifies administrative, operational, and programmatic issues and problems and makes recommendations for improvements.
Assists the City Recorder in developing long and short-range objectives and program goals.
Evaluates effectiveness, impact, and cost of program or operational activities; evaluates need for training or changes to program policies and procedures and develops recommendations; monitors program compliance and administers training as needed.
Interprets and applies laws, rules and regulations impacting the program area to determine and implement an appropriate course of action. Interprets ordinances; reviews legislation and other rules and regulations pertaining to assigned programs; monitors program activities for compliance with Federal and/or State lawsNegotiates with involved parties to resolve problems, gain compliance, reach agreement or determine provisions for services.
Develops and/or oversees the development of promotional and educational outreach activities for the program area, including writing fact sheets which require researching a variety of resources.
Provides assistance and information to employees requiring thorough knowledge of laws, regulations, policies and procedures in the assigned area.
Develops procedures, manuals, and forms for program area; writes instruction manuals describing procedures and requirements.
Performs special studies and program or operation audits; informs manager or supervisor of trends, costs, problem areas and special conditions and issues; presents data and information on assigned projects (e.g. records management, archival processes, contracts).Provides a variety of administrative program support, such as developing and maintaining databases and spreadsheets; verifying, tracking and updating information; designing and producing standard and customized reports; develops and maintains complex recordkeeping and tracking systems (e.g. contracts, public records requests).Provides training to coworkers, interns, and temporary staff.
Operates a variety of office equipment including personal computer, photocopier, scanner, printer, etc.
Actively supports and respects diversity in the workplace. Performs related and other duties as assigned. To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Senior Program Coordinator
What to Expect from our Selection Process Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.
This role will assist with records management, archiving, promotional and educational outreach, and other supporting duties. An ideal candidate will enjoy working both as part of a team and independently, be comfortable working in a fast-paced team environment, sometimes with rapidly changing priorities, and be able to exercise discretion in all work environments.
Application Deadline:
Thursday, June 18, 2026, at 5 p.m. P.T. Accepting Online Applications only through the City of Eugene WebsiteInformation on How toApplyClassification:
Senior Program CoordinatorSalary Range:
$35.74- $44.54 hourly The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA).Department, Division:
Central Services, City Manager's Office Union Representation:
American Federation of State, County and Municipal Employees (AFSCME)Work Location:
City Hall, 500 E 4th Ave.Schedule:
20 hours per week, Monday - Friday, 9:00 a.m. - 1:00 p.m., per business needBenefits:
The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits. Living & Working inEugene:
Information about living in Eugene, how the City of Eugene operates, and more can be found on our website. About theLimited Duration Position:
This Limited Duration position could last up to six months per business need. If you are a current Limited Duration employee, you will not have rights back to your Limited Duration position. Employees hired into Limited Duration positions will be members of the AFSCME bargaining unit and covered by the contract except for items outlined below: Limited Duration employees are at-will and do not have a probationary period; they accrue no seniority, have no bumping or layoff provisions, and have no discipline or discharge rights.EXAMPLE OF DUTIES
Applies advanced paraprofessional knowledge and experience to the Archives, Public Records, and Contracts Management program. Uses considerable judgement for planning, coordinating and overseeing program aspects and developments. Assists the City Recorder in the ongoing direction of programs and operations.Archives:
creates high-level inventories in consultation with department leads; establishes process for physical intake based on availably of archives space and appropriateness based on current retention schedules; develops a process to de-accession records from archives back to departments or facilitate destruction if eligible.Records Management:
Oversees records management projects by providing support and information to staff on State requirements for preserving, retaining, and making available records. Develops trainings and resources for staff to support ongoing compliance.Contracts:
Supports the citywide contract system through filing (hard copy and digital), metadata updates, and destruction preparation; ensures compliance with all applicable legal requirements; supports historical contract management through backlog reviews and maintenance of physical contract room.Develops administrative, operating, and programmatic procedures and controls for carrying out activities in the assigned area; implements, coordinates, and administers a variety of projects and activities; coordinates with other departments and/or jurisdictions; Identifies administrative, operational, and programmatic issues and problems and makes recommendations for improvements.
Assists the City Recorder in developing long and short-range objectives and program goals.
Evaluates effectiveness, impact, and cost of program or operational activities; evaluates need for training or changes to program policies and procedures and develops recommendations; monitors program compliance and administers training as needed.
Interprets and applies laws, rules and regulations impacting the program area to determine and implement an appropriate course of action. Interprets ordinances; reviews legislation and other rules and regulations pertaining to assigned programs; monitors program activities for compliance with Federal and/or State lawsNegotiates with involved parties to resolve problems, gain compliance, reach agreement or determine provisions for services.
Develops and/or oversees the development of promotional and educational outreach activities for the program area, including writing fact sheets which require researching a variety of resources.
Provides assistance and information to employees requiring thorough knowledge of laws, regulations, policies and procedures in the assigned area.
Develops procedures, manuals, and forms for program area; writes instruction manuals describing procedures and requirements.
Performs special studies and program or operation audits; informs manager or supervisor of trends, costs, problem areas and special conditions and issues; presents data and information on assigned projects (e.g. records management, archival processes, contracts).Provides a variety of administrative program support, such as developing and maintaining databases and spreadsheets; verifying, tracking and updating information; designing and producing standard and customized reports; develops and maintains complex recordkeeping and tracking systems (e.g. contracts, public records requests).Provides training to coworkers, interns, and temporary staff.
Operates a variety of office equipment including personal computer, photocopier, scanner, printer, etc.
Actively supports and respects diversity in the workplace. Performs related and other duties as assigned. To view detailed information on the duties, knowledge, and abilities that may be expected for this position, please see the classification: Senior Program Coordinator
SUPPLEMENTAL INFORMATION
Working ConditionsWork in this class is done generally in an office environment. May be required to sit, keyboard, write, hear and speak for extended periods. Work activities may include bending, stooping, and kneeling. May be required to lift up to 20-30 pounds.What to Expect from our Selection Process Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.