Program Support Assistant

Job Listing ID:

4476952

Job Title:

Program Support Assistant Application Deadline:

Open Until Filled

Job Location:

Portland

Date Posted:

04/21/2026

Hours Worked Per Week:

Not Provided Shift:

Not Provided Duration of Job:

Either Full or Part Time, more than 6 months You may contact this employer directly. (Obtain the contact information to print or add to your jobs.)

Job Summary:

Summary This position serves as the Tissue Coordinator for Operative Care division (OCD) for Portland VA Health Care System (VAPORHCS). Primary duty-station is Portland, but area of oversight includes Vancouver and Salem CBOC as well. Is responsible for the overall coordination and oversight of tissue inventory, stocking, ordering, quality assurance, regulatory compliance and overall operation of the OCD tissue implant monitoring program. Responsibilities Major duties include but are not limited to: Inventory Program Administration The incumbent is recognized as an authority and subject matter expert to the tissue program within OCD. Acts as a central point of contact for the coordination of commodity support related to tissue. Develops and maintains Standard Operating Procedures (SOPs). The incumbent is also responsible for considerable analysis, database creation, reporting, tracking, monitoring, documentation of monitoring, regulation compliance and training related to tissue. Analyzes data to include demand history, program requirements, procurement lead-time, current stock levels and other factors which impact tissue management decisions. Advanced planning requires significant interaction and coordination with service lines and other stakeholders to balance competing priorities, including clinical requirements. Performs analytical work to manage, regulate, coordinate, or otherwise exercise control over the tissue program. The incumbent conducts data analysis for acquisition planning associated with tissue. Quality Improvement Programs The incumbent must possess a thorough working knowledge of the regulations, policies, procedures and guidelines governing the tissue program. The level of knowledge must be enough to allow the incumbent to analyze inventory usage, control the level and flow of supplies, and provide recommendations. Incumbent provides quality assurance monitoring for the tissue process ensuring that proper procedures are followed and that items are safe for use, delivered on time at the proper place and in a condition to be properly used for VA patient care. Performs work related to developing processes and procedures for monitoring tissue expiration and recall, analyzing effectiveness by comparison of goals and results in terms of program compliance. Incumbent is responsible for recall processing including, identifying location of recalled tissue, identity of patients affected. Establishes and maintains production statistics, which depict information on progress and/or evaluation of inventories. He/she maintains quality control and quality assurance activities of the Tissue Program. Ensures inventory of tissue cited on the custodial balance file are kept current and reflect the actual physical posture of the stock. Training-Education The incumbent has the responsibility of maintaining a current knowledge to answer questions for employees on procedures, policies and directives and to obtain needed information on decisions from management on major problems and issues that arise. The incumbent is responsible for reporting to his/her supervisor on performance, progress of work and training needs of employees and on any issues related to the tissue program. Performs Program Planning Work Performs administrative work, which includes management of an office's schedule or day-to-day plans. Develops new plans or schedules using standard references. Identifies objectives based on understanding of program and overall priorities. Determines specific steps, input required, and/or meetings. Identifies schedule and milestones; and estimates resources required. The incumbent sets administrative and policy direction for tissue through discussion of programs goals. The incumbent must have knowledge of analytical processes and deductive reasoning to conduct problem and trend identification and resolution. Works with Operating Room Management and VISN 20 Contracting to identify items appropriate for consignment. Prepare...

Job Classification:

Office and Administrative Support Workers, All Other Access our statewide or regional occupation report for more information about wages, employment outlooks, skills, training programs, related occupations, and more. Compensation

Salary:

Not Provided Job Requirements

Experience Required:

 See Job Summary

Education Required:

None

Minimum Age:

N/A Gender:

N/A