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Executive Program Officer
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Department of Commerce
Remote
$54,600 Salary, Full-Time
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Job Description
Executive Program Officer - ( 26141476 ) This position is open until filled; with first review date of June 16th, 2026. About the Department The Department of Commerce aims to make sure Montana is the best place to work, live and play. We work alongside private industry and local organizations to create jobs, grow businesses, develop affordable housing and improve community infrastructure. (You can learn more about us here .) About this Position The Housing MT Division strengthens our vibrant communities by supporting access to safe, affordable and sustainable homes for Montanans whose housing needs are not met by the market. Housing MT assists with buying a home, down payment assistance, mortgage servicing, Reverse Annuity Mortgages, rental housing assistance and multifamily rental development. This position supports both the broader Housing MT Division as well as the administratively-attached Montana Board of Housing. The Housing MT Division Executive Program Officer directly supports the Montana Board of Housing's Executive Director / Housing MT Division Administrator on a variety of tasks, including but not limited to:
Arnold@mt.gov |
- Preparing documents for Executive Director's signature, ensuring notary blocks are complete and executed documents are routed to appropriate parties via email, FedEx and other delivery methods.
- Coordinating Outlook calendar and meeting schedule.
- Completing all travel arrangements, including flights, hotel accommodations, preparing travel itineraries, and timely submitting all travel-related expenses to the Commerce Director's Office.
- Assisting with Outlook email management, including monitoring email inbox while Executive Director is traveling and/or on vacation, overall organization and archiving for record retention purposes.
- Lead on all hotel logistics for in-person Board meetings, including hotel room and conference space contracts and hotel banquet orders or other catering arrangements.
- Lead on all Board member correspondence including hotel reservations, per diem payment processing and reimbursement of Board member expenses.
- Compile Board meeting packets in Adobe Pro, posting Board meeting materials to website, distributing materials to Board members and partners and otherwise ensure State of Montana open meeting law requirements for public meetings are met.
- Lead on other logistics, including running hybrid meetings using Microsoft Teams and Zoom and coordinating audio visual with the Division Operations Manager and Director's Office Communications Team.
- Prepare all Board meeting minutes, written and audio, for Board approval and posting to website. Finally, the Executive Program Officer supports the broader Housing MT Senior Leadership team, including but not limited to:
- Division lead for DocuSign routing for electronic signatures.
- Division lead for GovDelivery notices, including receipt of draft contact from Program Managers and Supervisors and coordinating Division leadership and Commerce Director's Office Communication team approvals.
- Supporting the Executive/Operations team with other conference and event planning, including the biennial Montana Housing Partnership Conference.
- Assisting Division Program Managers and Supervisors to schedule larger stakeholder meetings necessitating use of SurveyMonkey or similar tools.
- Supporting other special projects, including conducting research on existing or emergency topics, as directed by the Executive Director.
- Serves as Housing MT Division liaison to the Commerce Marcomms team, including as subject matter expert for the division on Section 508 accessibility requirements, Commerce brand adherence and AP Style guidelines.
Education and Experience:
- A High School diploma or General Educational Development (GED) certification.
- Applicable business/technical writing experience, including taking detailed meeting minutes and drafting formal business letters and emails for professional audiences and the general public;, ; or
- Alternate combinations of education and experience will be considered on a case-by-case basis.
- (It would pique our interest if you had prior experience working with appointed Board members, in fields of marketing/communications, and/or paralegal or contracting experience)
Competencies:
Knowledge of:
- Microsoft Office suite including Work, Excel, Outlook, Teams, Microsoft Forms and PowerPoint;
- Adobe Acrobat and Adobe Pro;
- Familiarity with meeting scheduling tools, website systems and ServiceNow preferred Ability to:
- Maintain high level of professionalism with internal and external customers;
- Manage schedules with frequently changing deadlines and meeting requests;
- Maintain high level of confidentiality and trust, given access to sensitive information;…
- Work collaboratively with all Housing MT Division business units and the Commerce Director's Office;
- Take initiative and be responsive to evolving business needs;
- Stay calm and work effectively in a fast-paced environment with frequently changing priorities.
Please Note:
You do not need to complete the "work experience" or the "education & certifications" portion of the application process in our recruiting system. You only need to upload the requested documentation.) Benefits- Look here to see the additional benefits!
They include:
o Work/life Balance o Health Coverage o Retirement plans o Paid Vacation and Sick Leave and Holidays o And more…- Public Service Loan Forgiveness (PSLF) - Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify! Other important information to be aware of
- This position requires the successful completion of a criminal background check.
- Only online applications are accepted. By applying online, you can receive updates and monitor the status of your application.
- If you fail to upload the requested application documents and/or preference documents, we will notify you via email. Failure to upload these documents after notification will result in your application being removed from consideration.
- This position allows for a hybrid work schedule from a remote location within the State of Montana.
Applicant Pool Statement :
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.Training Assignment :
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.Salary:
$ 26.25 - 26.25Hourly Telework Eligibility :
Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)Benefits Package Eligibility :
Health Insurance, Paid Leave & Holidays, Retirement Plan Number of Openings :
1Employee Status :
Regular Schedule :
Full-Time Job Type :
Standard Shift :
Day Job Travel :
Yes, 5 % of theTime Primary Location :
Helena Agency :
Department of Commerce Union :
000 -None Posting Date :
Jun 2, 2026, 9:42:15 PM Closing Date (based on your computer's timezone) :Ongoing Required Application Materials :
Resume Contact Name :
Jessica Arnold |Contact Email :
Jessica.Arnold@mt.gov |