Program Manager and Administrator in Development

UTHealth Houston is seeking a Program Manager who will work with our Department of Development, serving an instrumental role in managing projects and providing strategic input on various program-related activities within the team. This position will align program activities to meet the department's goals and objectives. They will also provide administrative assistance to the Assistant Vice President of Development and support initiatives that recognize our care providers, faculty, donors, and students.

• Serving as primary administrative support to the Assistant Vice President of Development
• Supporting the functions and activities of the Grateful Patient Program, including managing and coordinating meetings, providing administrative support, and partnering with the Grateful Patient Program Director in faculty engagement
• Supporting the functions and activities of the Major Gifts team of fundraising professionals, including donor engagement and stewardship support, and partnering with major gift officers in effective donor relationship management What we do here changes the world.

UTHealth Houston is Texas's resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in. Once you join us, you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus: 100% paid medical premiums for our full-time employees Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equate to around 37-38 days per year) The longer you stay, the more vacation you'll accrue! Longevity Pay (Monthly payments after two years of service) Build your future with our awesome retirement/pension plan! We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as... Free financial and legal counseling Free mental health counseling services Gym membership discounts and access to wellness programs Other employee discounts, including entertainment, car rentals, cell phones, etc. Resources for child and elder care Plus many more! This position will work a hybrid schedule from our University Center Tower. The schedule will need to be flexible according to events and business needs. Professional communication and dress will need to be adhered to.

Position Key Accountabilities:

• Serves as a high-level administrative liaison with others within and outside assigned areas regarding administrative issues on purchasing, personnel, facilities, and operations.
• Screens calls and emails, and receives and directs visitors.
• Manages assigned program-related projects and activities, including developing timelines, tracking project status, and producing analytic reports.
• Resolves general to complex inquiries and questions, and responds to correspondence or telephone contacts within the area of responsibility, in accordance with the guidelines established by the Assistant Vice President of Development.
• Composes correspondence and memoranda, prepares graphs, tables, and possibly speeches and mass communications, and prepares reports and presentation materials. May assist with grant and contract materials.
• Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and/or grant policies and guidelines
• Leads program strategies with key stakeholders and others to ensure that timelines, deliverables, and budgets are met for program-related projects and that purchase orders and invoices are processed in a timely manner.
• Receives, classifies, reconciles, consolidates, and/or summarizes documents and information.
• Compiles data from reports using required knowledge of departmental, project, and/or university policies and procedures.
• Accountable for data entry and accurate and timely submission of data for processing in the financial and/or human resources systems.
• Coordinates meetings and gatherings, room assignments, invites participants, and arranges refreshments and equipment as needed. May prepare and distribute meeting minutes.
• Regularly handles the highest level of confidential information and sensitive issues.
• Serves as a primary resource and a key liaison with internal and external constituencies on matters relating to program activities and projects.
• Develops solid working relationships with key partners, provides detailed communication to manage expectations, and provides timely guidance and feedback to accomplish a task or solve a problem.
• Identifies opportunities and leads strategies to enhance program operations to fulfill program goals and objectives.
• Oversees and/or coordinates the collection, compilation, and analysis of program activity data.
• Follows plans and protocols to ensure compliance with all federal and state laws and UTHealth policies, rules, and regulations.
• Performs other duties as assigned.

Minimum Education:

Bachelor's Degree in a related field required. May substitute required education with equivalent years of experience beyond the minimum experience requirement.

Minimum Experience:

3 years of experience in development, communications, marketing, or a related field required. Experience in a complex healthcare or academic environment preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.