Residency Coordinator (Hybrid)

Residency Coordinator (Hybrid) Stanford University - 4.2 Stanford, CA Job Details Full-time $90,963 - $111,702 a year 7 hours ago Qualifications Accreditation standards (regulatory compliance area) Customer service Faculty collaboration Word processing Full Job Description The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff. The Stanford Division of Interventional Radiology Division is seeking a Residency Coordinator 2 to administer and support the operations of the Integrated Interventional Radiology (IR) Residency. The program is designed to prepare trainees for a career in Interventional Radiology, a field which specializes in minimally invasive surgery and has been described as the surgery of the new millennium. This person will maintain program activities and tasks, ensure that important deadlines are met, and guide program policy creation and implementation. Key program activities include organizing recruitment, evaluation, and selection of new residents, coordinating residency training activities, and serving as a liaison between the residency program and other programs and training sites, Stanford Graduate Medical Education Office (GME), and Accreditation Council for Graduate Medical Education (ACGME). This position provides critical administrative support and educational coordination to the Program Director and between the Program Director, attending physicians, residents, and institutional and administrative offices including Stanford GME, ACGME, and American Board of Radiology (ABR). There are two residency programs in the IR division, and the candidate will work closely with the other program coordinator to support the IR residents. The appropriate candidate will demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems, and ensuring orderly and timely flow through. Competitive candidates will be highly organized, extremely detail-oriented, professional and diplomatic, and able to coordinate multiple assignments with fluctuating priorities independently. Please visit the IR Integrated Residency website: https://med.stanford.edu/ir/education/ir-residency/program-overview.html Duties include•: Independently implement, administer and evaluate day-to-day activities of residency program by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed. Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME - Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations. Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee. Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university. Manage the residency and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations. Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director. Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation. Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows' rotations through other clinics; recommend actions to be taken if goals are not being met. May assist with budget activities for various residency activities, including monitoring expenses. Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures. - Other duties may also be assigned.

EDUCATION & EXPERIENCE

(REQUIRED): Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES

(REQUIRED): Ability to work independently and to coordinate multiple assignments with fluctuating priorities. Excellent organizational and analytical abilities, ability to handle diverse workload. Demonstrated good judgment in all areas of responsibility Agile and quick learner who can adapt easily to Stanford specific software and clinically related software. Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges. Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy. Excellent customer service skills and ability to adapt to changing work environment. Proficient with Excel, Word and other applications required. Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.

PHYSICAL REQUIREMENTS

•: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS

Interpersonal Skills:

Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety:

Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. The expected pay range for this position is $90,963 to $111,702 per annum. Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website ( https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanfordʼs extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.