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Programs Assistant
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Food Bank RGV
Pharr, TX (In Person)
$24,960 Salary, Full-Time
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Job Description
Programs Assistant Food Bank
RGV - 4.6
Pharr, TX Job Details Full-time $12 an hour 1 day ago Benefits Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Life insurance Retirement plan Qualifications Spanish English High school diploma or GED Driver's License Associate's degree Full Job DescriptionREPORTING RELATIONSHIPS
Position Reports To:
Senior Manager of Programs and Inventory Positions Supervised:
NoneJOB SUMMARY
The Programs Assistant is responsible for the coordination, compliance, and administration of the CDBG program. This role oversees participant certification, agency coordination, reporting, and program monitoring to ensure full compliance with federal guidelines and FBRGV policies. The Programs Assistant serves as a liaison between partner agencies and internal teams to ensure efficient program delivery and accurate reporting.ESSENTIAL FUNCTIONS AND BASIC DUTIES
- Coordinate all aspects of the CDBG program, including participant certification and application processing
- Ensure compliance with federal regulations, including U.S. Department of Housing and Urban Development (HUD) guidelines, as well as internal policies and procedures
- Monitor partner agencies, distribution sites, volunteers, and staff to ensure program compliance and effectiveness
- Develop and maintain relationships with partner agencies; assist with onboarding new agencies into the program
- Conduct annual trainings for CDBG agencies on program requirements, policies, and procedures (including FBRGV, Feeding America, and USDA guidelines)
- Coordinate and work jointly with CDBG sites, distributing food bags to eligible recipients at distribution sites
- Collect monthly agency invoices from all agencies by the 5th day of the month
- Prepare report for Senior Manager of Programs and Equity on the 5th day of the month indicating number of sites, households served, and demographic information
- Compile monthly CDBG reports and submit for reimbursement by the 15th day of the month
- Maintain accurate and organized program documentation and records in compliance with audit standards
- Respond to inquiries from agencies and participants; provide program guidance and support
- Represent the FBRGV and
CDBG/UPC
at community events, meetings, and outreach opportunities- Identify opportunities for program improvement and support implementation of process enhancements
- Perform additional duties as assigned by the Senior Manager of Programs and Inventory
QUALIFICATIONS
- Honesty, integrity, and commitment to fighting hunger in the Rio Grande Valley
- Must have clear understanding of and ability to articulate the mission of the FBRGV
- Personal experience in community service and an understanding of the role volunteerism
- Computer knowledge or data entry experience required
- Knowledge of food storage and handling regulations
- Ability to politely be firm and decisive
- Good judgment and discretion
- Ability to manage time efficiently and to work independently with minimum supervision
- Orientation to detail, accuracy and the meeting of deadlines
- Proficient in English and Spanish
- Ability to travel up to 75% of the time to support program operations
- Must possess a valid Texas driver's license, reliable transportation, and current automobile insurance
- Must have a clean driving record for at least three years prior to employment
- Ability to represent the Food Bank RGV in a courteous, professional manner
- Ability to understand and follow instructions without direct supervision
- Ability to work cooperatively with other staff, volunteers, store employees and agency personnel
- Knowledge of correct ways to lift heavy objects safely and physical ability to do so
- Must be available to work evenings and weekends
Education/certifcations:
- High School Diploma or GED required
- Associate's or Bachelor's degree in Social Services, Public Administration, Business, or a related field preferred
- Experience working with federally funded programs (CDBG, HUD, or similar) preferred
- ServSafe Safe Food Handler certification preferred; or ability to obtain skills/abilities:
- Strong data entry and reporting skills with a high level of accuracy
- Proficiency in Microsoft Office and basic database systems
- Ability to manage documentation and maintain organized records for audit readiness
- Strong customer service skills with a focus on professionalism and responsiveness
- Ability to train and guide partner agencies on program requirements
- Problem-solving skills and ability to address issues proactively
- Ability to coordinate across multiple departments and external partners
- ServSafe Safe Food Handler certificate preferred or able to be maintained