Job Description
Department:
SOM KC The Alzheimer's Disease Center (ADC)•Finance Position Title:
Brain Health Training Program Coordinator•Alzheimer's Disease Research Center (ADRC) Job Family Group:
Professional Staff Job Description Summary:
The Brain Health Training Program (BHTP) Coordinator serves as the primary operational lead for the day-to-day management, coordination, and implementation of the BHTP. They are responsible for coordinating and facilitating the educational and academic opportunities that advance the efforts of the KU ADRC which will include fellowships, graduate students, and NIH sponsored training programs. The BHTP Coordinator provides support by facilitating and advancing trainees through education programs. This position will work with existing programs and new programs, with a goal of expanding formal training opportunities and showcasing the ADRC. The coordinator is also responsible for developing, implementing, maintaining, and continuously improving operational infrastructure necessary to support complex NIH-funded training programs. The role requires strong project management, process standardization, and independently operationalizing program activities from planning through implementation. The University of Kansas Alzheimer's Disease Research Center (KU ADRC) is a National Institute of Aging P30-designated national leader in AD research with the vision to impact the lives of every patient and family dealing with Alzheimer's in the region and across the state of Kansas through our research, education, and clinical care. We are a comprehensive center at the forefront of clinical trials, lifestyle intervention trials, drug and translational research, and basic science research. Our research enables us to also provide leading edge clinical care and support for dementia caregivers. In addition, we provide a wide variety of both public education and training opportunities for the workforce of tomorrow. Job Description:
Job Duties Work with program leadership to advance the vision, goals, and strategic priorities of the training program. Coordinate training program activities, including visiting scholars, lectureships, seminars, collaborative workgroups, retreats, and other educational forums. Coordinate trainee recruitment, outreach, application review, onboarding, and retention efforts across all educational programs. Maintain trainee records, appointments, progress tracking, and documentation required for NIH training grants and institutional reporting. Monitor trainee compliance with program requirements, training activities, seminars, and educational expectations. Maintain regular communication with trainees, faculty mentors, program leadership, and external collaborators regarding program activities, opportunities, and requirements. Promote awareness of and participation in training programs and educational opportunities. Coordinate trainee orientation and onboarding activities, including workspace, technology, and resource needs. Coordinate observing and shadowing opportunities for trainees. Assist with preparation of annual progress reports, trainee tables, evaluation metrics, and other required reports for federally funded training programs and oversight bodies. Assist with program evaluation and continuous quality improvement efforts. Schedule and coordinate advisory committee meetings, Board of Directors meetings, training retreats, and other program meetings and events. Work with finance and administrative teams to oversee trainee stipends, monitor spending, and prepare financial reports for program leadership and funding agencies. Coordinate and draft content for newsletters, educational communications, and program event calendars. Ensure trainee applications, program descriptions, and related materials remain current with academic and institutional partners. Collaborate with university partners to maintain program compliance, visibility, and representation across institutional materials and communication channels. Assist leadership with the development of new training opportunities, programming, curricula, and educational initiatives. Manage day-to-day program operations, anticipate operational needs and deadlines, implement solutions, and ensure projects and deliverables are completed accurately and on time. Coordinate communications, scheduling, document distribution, operational decision-making, and the handling of confidential information. Develop and maintain annual operational calendars, project trackers, milestone timelines, and reporting schedules for training-related activities. Maintain organized, version-controlled electronic files, records, and shared resources that support program operations and accessibility. Develop, document, implement, and continuously improve administrative workflows, trainee processes, and operational procedures. Create and maintain standard operating procedures (SOPs), manuals of procedures, workflow documentation, tracking systems, reporting tools, and organized shared program resources. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice. Work Environment Day shift. In-person participation is required, particularly for BHTP meetings, seminars, and events, though hybrid options are also available. Required Qualifications Work Experience:
Four (4) years of relevant experience. Relevant education can be substituted on a year-for-year basis. Experience interacting with healthcare or research related personnel. Experience working with medical terminology and national grant policies and procedures. Experience managing multiple complex projects simultaneously and meeting deadlines. Preferred Qualifications Work Experience:
Experience in academic or medical center educational programs. Experience working with trainees in healthcare-related fields. Experience working with training programs, grants and human resources functions. Experience with prior teaching, curriculum coordination/development, or similar. Experience with event planning and coordination. Skills Communication Skills Meeting Deadlines Organizational Skills Attention to Detail Microsoft Office Suite REDCap Critical Thinking Problem Solving Required Documents Resume/CV Cover Letter Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https:
//www.kumc.edu/human-resources/benefits.html Employee Type:
Regular Time Type:
Full time Rate Type:
Hourly Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. Pay Range:
$28.20•$38.35 Minimum $28.20 Midpoint $33.17 Maximum $38.35 The mission of the University of Kansas Medical Center is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care. The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http:
//policy.ku.edu/IOA/nondiscrimination https:
//kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/ Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability. If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment. https:
//www.kumc.edu/public-safety/clery-information/annual-security-report.html https:
//www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf https:
//www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm
