Program coordinator

Program coordinator Tiny Notes Enrichment Center -

Port Orchard, WA Posted:

4/3/2026 -

Expires:

7/2/2026

Job ID:

293325371 Job Description About Us Tiny Notes Enrichment Center is a unique, inclusive pediatric therapy clinic that blends ABA therapy, occupational therapy, and early childhood learning with a strong emphasis on music and movement. Our mission is to create meaningful, engaging experiences that support each child's development while empowering families. Position Overview The Program Coordinator plays a key role in supporting the day-to-day operations of the clinic. This is a non-clinical position focused on staff coordination, organization, and maintaining a structured, positive environment. This role works closely with leadership to ensure staff are supported, policies are followed, and operations run smoothly throughout the day. Key Responsibilities Staff Support & Accountability Provide day-to-day support to staff on the floor Reinforce clinic expectations, professionalism, and attendance standards Assist with addressing call-outs, lateness, and coverage needs Help ensure staff are following established policies and procedures Hiring & Onboarding Assist with job postings and applicant screening Coordinate and schedule interviews Support onboarding of new employees (paperwork, orientation, initial training coordination) Employee Files & Compliance Maintain organized employee records (licenses, certifications, trainings) Track required credentials and renewal dates Ensure all files remain up-to-date and audit-ready Scheduling Support Assist with staff scheduling and daily adjustments Help coordinate coverage for absences or schedule changes Support maintaining safe staffing ratios Operations Support Help maintain a structured and organized clinic environment Communicate updates and expectations from leadership to staff Assist with preparing for staff meetings and trainings What This Role Does NOT Include No clinical responsibilities or therapy services No billing, payroll, or financial management No clinical decision-making (BCBA/LABA oversight remains separate) Qualifications Previous experience in administrative, coordinator, or supervisory role preferred Experience in a healthcare, childcare, or clinic setting is a plus Strong organizational and time management skills Ability to communicate clearly and professionally Comfortable providing direction and maintaining expectations with staff Ability to problem-solve and adapt in a fast-paced environment What We're Looking For We are looking for someone who is: Organized and dependable Confident in holding expectations while maintaining a positive team culture Proactive and able to take initiative Supportive, team-oriented, and solution-focused Growth Opportunity This position has the potential to grow into a larger operations role as the clinic continues to expand. Job Summary Company Details Company Tiny Notes Enrichment Center Industry Other Individual and Family Services Job Information Location Port Orchard, WA Website https://www.tinynotesmm.org Job Type Full Time Employee Experience 1+ to 2 Years Career Level Experienced (Non-Manager) Education Level Associate degree Job Position 1 Position(s) Open Salary/Wage $20.00 - $22.00 /hour Duration Over 150 Days Additional Information Testing Required Drug testing/screening Background checks Federal Contractor No Affirmative Action Plan No