Program Operations Associate

Program Operations Associate Cristo Rey Jesuit High School, Milwaukee Milwaukee, WI Job Details Full-time $42,000 - $47,000 a year 7 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Employee assistance program Vision insurance 401(k) matching Professional development assistance Life insurance Qualifications Student organizational support Customer service Operations coordination Team scheduling Working with high schoolers Administrative experience Salesforce Cloud Driver's License Bachelor's degree Working with students Parent communication in school administration Organizational skills Transportation planning Translation CRM system proficiency Full Job Description Help Coordinate a Program That Changes Students' Futures Join our Corporate Work Study Program (CWSP) team as a Program Operations Associate , where you'll play a key role in coordinating the day-to-day operations that keep our student work program running smoothly. This position functions much like a program or operations coordinator , managing schedules, transportation logistics, job permits, and compliance processes that support students and employer partners. In this role, you'll help organize and coordinate critical program operations including transportation routes and drivers, documentation and records, and Department of Labor (DOL) compliance requirements. You'll serve as a central point of coordination between students, staff, and corporate partners to ensure everything runs efficiently. If you're detail-oriented, organized, and enjoy coordinating moving parts across people, schedules, and systems, this role offers the opportunity to make a meaningful impact while building strong program coordination and operations experience.

Job Summary:

The CWSP Program Operations Associate will be responsible for supporting daily CWSP operations and for managing relationships with the school, its business partners, and stakeholders.

ESSENTIAL FUNCTIONS

Responsible for the record-keeping of all student employees and their assignments. Administers and oversees the CWSP's pre-employment verification processes Plans for and manages the summer "work for pay" opportunity including documentation, scheduling, transportation, and student payroll Works in close partnership with the CWSP Director in the design and delivery of future CWSP programs, events and activities. Serves as point of contact for CWSP's audit defense with DOL regarding documentation requirements Assists with the student departure process each morning (attendance, uniform compliance, communicating altered arrival times of CWSP vans, etc.) Oversees makeup day process including planning, communicating, tracking, and enforcement Supports student training during school year and business training camp Assists in planning and executing the Summer Business Training Camp (four weeks of training required for the incoming freshman class), including leading training sessions and coordinating business and student volunteers Assists with finalizing and publishing quarterly CWSP grades Lends support on student work performance concerns, including but not limited to disciplinary write-ups and parent meetings Provides administrative support for the Corporate Work Study Program as needed. Collaborates with the Admissions team to onboard new students as employees, ensuring DOL/DWD compliance (I-9s, work permits) Assists with the student work placement process Assists leadership in the preparation, sending, and managing of all partner contracts. Collaborates with the Finance Department on all partner billing information. Prepares and processes necessary paperwork for corporate partners, such as job descriptions, onboarding requirements, orientation information Conducts Department of Labor mandated partner site visits and group partner meetings Provides support to CWSP partners regarding student performance and recognition Manages site visit documentation for portfolio of CWSP partner companies Supports planning of events which involve the high school, its students, personnel, and corporate partners Supports CWSP partners through written and verbal communication regarding onboarding, student performance, operational updates, site visits, etc. Provides backup support for CWSP staff, reception and transportation in times of need. Perform all other duties as assigned by CWSP leadership.

REQUIRED QUALIFICATIONS AND SKILLS

Bachelor's degree; Excellent organizational and administrative skills; Superior written and oral communication skills; Proficiency in Spanish strongly preferred; Assists school personnel for Spanish translation needs both in written and verbal communication. Superior initiative, resourcefulness, and organizational capabilities; Ability to work independently in a fast-paced environment; manage own time; Experience in Salesforce, PowerSchool, and Excel; Flexibility and adaptability as Corporate Work Study Program operations develop; Commitment to the Mission and Values of Cristo Rey Jesuit Corporate Work Study Program; Desire to work with high school students and enthusiasm to further build positive school culture and community; Ability to work effectively as part of a team and efficiently as an individual Ability to communicate well with both Cristo Rey Jesuit students and parents Sensitivity to the ethnic, racial and religious backgrounds of the student body Ability to work flexible hours within a 40 hour work week as needed Valid driver's license; must be insurable with good driving record Physical Requirements - Ability to lift 25 lbs. Thank you for your interest in joining our team! To be considered for current and future opportunities, please complete a quick application directly on our website by clicking on or copying and pasting the following link into your browser: https://cristoreymilwaukeecorporate.isolvedhire.com/jobs/1794088 We look forward to reviewing your application and learning more about you! Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Job Type:

Full-time Pay:

$42,000.00 - $47,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Tuition reimbursement Vision insurance

Education:

Bachelor's (Required)

Experience:

Customer service: 1 year (Preferred) Transportation planning: 1 year (Preferred)

Language:

Spanish (Preferred)

Work Location:

In person