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Job Description
Project Coordinator (Live Events) at Redrock Entertainment Project Coordinator (Live Events) at Redrock Entertainment in Burbank, California Posted in 4 days ago.
Type:
full-time
Job Description:
Redrock Entertainment is a multi-purpose, end-to-end entertainment management and production company made up of award-winning creatives with over 30 years' experience managing iconic artist talent, creating unique brand content, and producing large-scale global live events. With extensive and multi-disciplinary experience in Entertainment, the Founders of Redrock Entertainment continue to lead the industry by focusing on what matters most - people. The world's most iconic brands and artists choose us because we build relationships, experiences, and dreams that last a lifetime. We specialize in Live Event Production, Talent Management, Creative Strategy, and Media Production.
Position Description:
The Production Coordinator is responsible to ensure the successful execution of live event projects/productions, including support for advance and planning, on-site execution, and wrap and reconciliation. They proactively and professionally support internal collaboration and communication, vendor management, scheduling, budgeting, troubleshooting problems and more.
Responsibilities:
Executes advance tasks: confirm vendor details, create and circulate schedules, and maintain production timelines. Onboards new vendors and independent contractors. Supports on-site event execution.
Support wrap activities:
organize files, close out vendor paperwork, and submit invoices. Track actuals against an existing budget using provided tools and templates, flag any discrepancies. Gather quotes and organize vendor information to support project budget. Execute vendor agreements for confirmed vendors. Maintain vendor records including contracts and insurance certificates. Communicate with vendors directly to confirm onsite logistics. Create, maintain production schedule with project team. Create, maintain production inventory / maintenance logs. Submit approved project invoices in company accounts payable system. Hires and oversees event support staff maintaining appropriate work hours and breaks. Support project team in all areas including set up/install, event, and load out. Build and oversee the on-site production office. Address client, vendor, and team inquiries/requests and issues promptly in a professional solution-oriented manner. Monitors event activities with project team, troubleshooting any potential challenges; creating and implementing contingencies when needed. Maintain a detailed and thorough filing system of all current and past event files on the shared drive. Other duties as assigned.
Qualifications:
2+ years of event production experience. Demonstrated ability to manage multiple projects effectively. Superior interpersonal and organizational skills. Foundational knowledge of labor, audio, video, and lighting to be able to support logistics and communicate with crew accurately. Ability to work in a demanding environment and through difficult situations. Able to work flexible and long hours, including late nights and weekends. Must have an impeccable attention to detail. Quick-thinking and an adept problem-solving skills. Display initiative, accountability, while also working as a constant team player who is collaborative, positive and flexible. Computer literate on Apple / Mac. Must have a high level of proficiency in Microsoft Outlook and Microsoft Office Suite.
Preferred Qualifications:
Bachelor's degree or equivalent experience At Redrock Entertainment, we truly believe our success is achieved by the strength and heart of our people. Not only do we embrace and celebrate the diversity of our ideas and experiences, we also strive for the same in our employees. At Redrock, we are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We are proud to be an equal opportunity workplace.
